Office Specialist I - Maine Correctional Center Windham , Maine , United States | Correctional Services | Full-time Apply by: Feb. 14, 2025 Apply with Linkedin Apply Office Specialist I - Maine Correctional Center 036001624 Code: 6546 Pay Grade:16 $40,268.80 – $57,470.40 annually (this rate includes $0.60/hour institutional stipend) Open: January 31, 2025 Close: February 14, 2025 CURRENT VACANCY INFORMATION The Department of Corrections has a current vacancy for an Office Specialist I located at Maine Correctional Center in Windham, Maine. This position is open to current Maine DOC personnel and all outside applicants. This is advanced office and administrative support work requiring a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions. MINIMUM QUALIFICATIONS Training, education, or experience in office and administrative support work that demonstrates: + Competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills + The ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II (https://apps.web.maine.gov/cgi-bin/bhrsalary/jobs.pl?pagenum=2&pagereq=actSpec/joblist3a.asp?Alf\_Let=O) . LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License. Responsibilities Include: + Providing advanced office and administrative support services + Using independent judgment, initiative, and discretion to make determinations on varied matters. + Plans and organizes tasks and work responsibilities to achieve objectives + Interact with all levels of management and employees. + Create and maintain spreadsheets, charts, tables, and reports + Sets priorities, schedules activities, and allocates and uses resources properly. + Organizes and delivers complete and accurate information appropriately. + Maintains confidentiality and adheres to organizational policies and procedures. + Use of applicable computer programs. DESIRED KNOWLEDGE, SKILLS & ABILITIES: + Experience with Microsoft Office software suite including Word, Excel, PowerPoint, and Outlook. + A working knowledge of the principles, practices, and equipment related to quality control of data input and output. + Ability to verify, code, compute, and/or reconcile data on standard documents. + Conduct research, gather Information, and analyze results to reach a conclusion. + Expresses ideas effectively. + Meets own commitments; takes personal responsibility for job performance. + Analyzes problem by gathering and organizing all relevant Information. Identifies cause and effect relationships. Come up with appropriate solutions. + Uses sound judgment to make good decisions based on information gathered and analyzed. + Consider all pertinent facts and alternatives before deciding on the most appropriate action. + Interacts with people effectively. + Able and willing to share and receive information. + Team-Oriented: cooperates within and across groups; supports group decisions; puts group goals ahead of own goals. + Displays energy and enthusiasm in approaching the job. + Self-directed; maintains a high level of productivity. + Active listener. Application Instructions: Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and if applicable copies of post-secondary transcripts, licensing, registration, and certifications. Please address these preferences in your Cover Letter. + Preference will be given to those with proven exceptional skills in Microsoft software, especially advanced Excel and PowerPoint presentations. + Preference will be given to those with proven experience in tracking/analyzing data. + Preference will be given to those with organizational abilities as well as multi-tasking skills. Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: + Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. + Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.06 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. + Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value). + Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). + State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) . Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. About Us Maine Department of Corrections is destigmatizing corrections for the betterment of all Maine communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society upon release, including treatment, education, and job training. We are committed to rebuilding lives and are searching for great team players, with a professional attitude and well-developed integrity and ethics, to join us in this mission. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.