POSITION SUMMARY:
The Officer, Accounts Payable is responsible to ensure accounts payable transactions, are processed accurately and timely into the accounting ledger. He / She will work to maintain and improve process efficiency in all Accounts Payable functions of the department. Be responsible for ensuring the smooth daily functioning of the Accounts Payable process.
He / She will engage in customer service/relationships to ensure the long-term stability of the Company and manage team accordingly to meet goals and produce results.
PRIMARY RESPONSIBILITIES:
1. Manages the accurate and timely processing and posting of journal entries and cheque creation on the Accounts Payable accounting system.
2. Ensures vendors’ statements of accounts are reviewed monthly, queries are dealt with promptly and all liability accounts are reconciled properly.
3. Reconciles creditor’s accounts on a timely and regular basis and to assist in the monthly reporting duties.
4. Anticipates and takes responsibility for dealing with situations, problems or opportunities and takes on escalations as needed.
5. Works with other departments regarding financial transactions throughout the Company, and handling issues or concerns with vendors pertaining to payment disbursement.
6. Identifies and implements processing efficiencies through improved business processes and system modifications.
7. Manages a trusting relationship and working rapport with team members and staff development. Support the team with technical issues, administration of performance management.
8. Maintains and keeps up-to-date records, physical and digital, related to accounts payable.
9. Ensures compliance with Company purchasing and payment policies.
10. Works with all units under Supply Chain department to ensure accurate data processing and reconciliation.
KEY PERFORMANCE INDICATORS:
1. Service standards are consistent with Company’s expectations.
2. Ensures all Standard Operating Procedures (SOPs) are reviewed, updated and communicated to the team effectively.
3. Ensures data/reporting is processed accurately and within Finance’s monthly timeline.
4. Careful attention to detail and order is essential in the prevention of mistakes and errors.
5. Facilitates successful resolution of issues raised by internal and external customers.
QUALIFICATIONS:
I. Experience
1. At least 1or 2-years relevant experience within an Accounts Payable environment.
2. Experience in the gaming and hotel industry with F&B outlets is preferable.
3. Has a good understanding on end to end Accounts Payable functions and deliverables.
4. Strong knowledge of Accounts Payable accounting system.
II. Education
University degree in Accounting / Finance
III. Skills / Competencies
1. Has proven –
a) Supervisory skills
b) Employee and customer orientation
c) Organizational skills
2. Has strong attention to detail.
3. Displays strong computer literacy
4. Adopts and implements new approaches and practices to meet changing circumstances.
5. Excellent communication and interpersonal skills.
IV. Other Attributes
1. Encourages people to work as a team.
2. Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/function.
3. Anticipates and assess issues, risks or opportunities facing the Company and applies effective, creative solutions.
4. Achieves agreed objectives and accepts accountability for results.
5. Requires proactive, forward thinking thought processes and actions.
6. Should be able to manage team effectively.
7. Motivates others to achieve business objectives and common goals.
8. Displays a high commitment to improving customer service.