Position Description

The operations administrator performs various clerical and administrative functions required in support of the team.

Essential duties and responsibilities:
• Maintain and distribute proving, calibration, quality, and other various reports
• Filing and reconciling WEX, OQ skillst tests, and LO&M forms
• Inventory management
• Create spreadsheets and produce reports
• Assist Construction team with building/maintaining networks
• Assist with documentation and preperation for audits
• Create job workbooks
• Communicate and coordinate time lines on projects
• Assist in preparing, writing, and submitting Management of Change (MOC) requests
• Assist the compliance liaison, as needed
• Communicate with numerous managers and supervisors to ensure timely completion of projects and policies
• Understand and distribute policies
• Assist construction team with research into deficient policies, products, and help create solutions
• Assist with Contractor onboarding and Contractor safety information
• Assist with creating and writing AFEs
• Schedule and send correspondence for meetings
• Assist with coding, processing, and tracking invoices
• Assist with budget tracking and maintaining budget burn rates
• Other duties as assigned

Position Requirements

Education:
• High school diploma required; Associate's or Bachelor's degree a plus

Competencies, skills, and abilities:
• Excellent verbal and written communication skills
• Customer-oriented and detail-oriented
• Self-starter with the ability to work independently
• Must have the ability to multitask several projects at once
• Must have the ability to organize and prioritize daily work schedule
• Proficient in Microsoft Office, databases, and creating and editing spreadsheets

Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• The employee is frequently required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to stand and walk.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.

Working conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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