OPERATIONS ANALYST I - 64061981 Date: Jan 30, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 845770 Agency: Department of Health Working Title: OPERATIONS ANALYST I - 64061981 Pay Plan: Career Service Position Number: 64061981 Salary: $33,760 - $45,084 Posting Closing Date: 02/04/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Thank you for your interest in career opportunities with the Florida Department of Health in Pasco County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pasco County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values ofInnovation,Collaboration,Accountability,Responsiveness andExcellencein all aspects of their work. Your Specific Responsibilities: Assists supervisor with personnel functions with lead CHD HR office. . Assists in providing guidance and interpretation of DOH policies and procedures for supervisors and staff. Applies knowledge of business practices and procedures in areas related to recruitment, classification, payroll, attendance and leave, and insurance and benefits, and FMLA. Recruitment: Maintains sufficient knowledge, stays current on and as necessary enhance recruitment processes. Refers and provides guidance to supervisors in the steps necessary to advertise and recruit for vacant positions in accordance with the Recruitment and Selection policy DOHP 60-21-16. Ensures supervisors have all the necessary resources and tools necessary for reviewing, screening, interviewing, ranking applications accurately, and preparing the selection package utilizing the Selection Package Checklist in accordance with DOHP 60-21-16 policy. Assists supervisors in advertising vacancies in newspapers, other sources, and in People First; this includes completing the required fields with position specific information, salary range, advertisement options and required statements in compliance with state and federal laws. Lists the lead CHD HR office as the final requisition approver ensuring lead HR office review for accuracy and approval of requisition for posting. Reviews hiring package received from supervisor ensuring all necessary forms have been completed and all required documentation for the selection package is completed and included. Upon completion of approving hiring packet, send approval requests to lead CHD HR office. Coordinate and/or conduct pre-employment screenings prior to applicant starting to work in a sensitive position. Performs onsite Live Scan level 2 fingerprinting and completes the Drug Testing and Consent Notice and the Drug Screening Request Form for all safety sensitive positions this includes interns and volunteer background checks. Makes sure applicant completes and signs as necessary all pre-hire forms and submits to lead CHD HR office. Ensures and/or assists supervisors conducting verifications of the required professional licenses, education, drivers’ license, etc. Verifies Selective Service Registration. As a local DOH LMS TRAIN Administrator, creates new accounts for new hires and inputs all mandatory training into their account. Schedules all new supervisors to attend the Basic Supervisory Training Program presented by the lead HR office. Monitors annual mandatory DOH training plans for completion and runs reports for administrator. Assists with creating additional DOH-Pasco training plans and reports for new hires and Workforce Development. Assists with on-boarding new employees including explains benefits and insurance programs.On-boarding includes reviewing and ensuring employees sign all required new hire paperwork, preparing employee identification badges, providing People First training ensuring employee complete required fields. Assists with providing benefits overview including leave accrual, usage, and overtime guidelines, options for insurance, retirement, and deferred compensation. Ensures all required documents for new hires are completed and submitted to the lead CHD HR office for retention through FLHealthDesk.HR. General: Assists lead CHD HR office in keeping files updated regarding professional licenses, driver’s licenses, and position descriptions. Assist employees submitting dual employment and outside employment requests to the lead HR office. Forwards employment reference checks and public records requests to the lead HR office. Communicates to employees the verification of employment process and forwards any employment verifications requests received through People First and FLHealthDesk.HR. Notifies employees of deadlines and actions needed by them as instructed by lead CHD HR office. Participates in conference calls, webinars as instructed by supervisor. Makes employee badges and safety information card and updates as necessary. Schedules employees to be fingerprinted for 5-year rescreen as FLHealthDesk.HR tickets are created. Order supplies for HR including supplies for the badge system and livescan fingerprint system. Ensures all mandatory posters are current and displayed appropriately at each DOH-Pasco site, completes, and maintains an annual audit of each site. Provides periodic guidance to supervisors on recruitment, FMLA, leave & attendance, and FLHealthDesk.HR. Responsible for daily administrative activities for DOH-Pasco and ensuring those activities follow DOHP-180-03 (Customer Focus Policy). Updates agency functional organizational chart. Shall serve as the Records Management Liaison Officer (RMLO) for DOH-Pasco and process all disposition requests. Receive, log, and process subpoenas and legal record requests. Serves as the Privacy Officer for DOH-Pasco to initiate, facilitate and promote activities to foster information privacy awareness within the organization. Adheres to security confidentiality policies and procedures of the Pasco County Health Department. Conducts annual training and monitors adherence to HIPAA policies. Payroll and Attendance and Leave: Provides guidance and interpretation of leave and attendance policies and procedures, rules, and regulations. Assists employees and supervisors to ensure timesheets are completed and approved on a bi-weekly basis by the payroll deadline. Communicates information to employees about early payroll deadlines. Assists employees and supervisors with input and approval of flexible schedules in People First. Forwards pay schedules and leave audit templates to all staff upon receipt. Advises employees to register via the state Employee Information Center in order to access pay stubs and electronic W-2 forms. Informs employees of internal process regarding leave without pay. Assists supervisors to ensure all on-call/subject-to-call employees have signed an on-call/subject-to-call acknowledgement form and forwards to the lead CHD HR office for processing and inclusion in official personnel file. Forwards Wage Garnishment orders to appropriate legal counsel. Forwards all documents requiring review/approval by legal to appropriate legal counsel, with a copy to the lead CHD payroll representative FMLA/FSWP: Provides guidance and assists employees as necessary to open a FMLA/FSWP ticket. Confirm with CHD HR lead office ensuring compliance with FMLA and FSWP Policy. As necessary, assist supervisors with tracking FMLA/FSWP hours. Insurance and Benefits: Be familiar with the Bureau of Personnel and Human Resource Management intranet pages that contain information to assist employees with general benefits inquiries. Provides new hires with benefits summary and ongoing information to employees regarding various insurances offered and reference to online resources and People First. Separations: Provides the supervisor with the employee exit process and ensures the appropriate forms are completed upon employee separation and sent to the lead CHD HR office. Ensures the exit checklist is completed in FLHealthDesk.HR, and the performance evaluation closeout has been completed. Deactivate separated employee badges. Serves as the Equal Opportunity (EO) Coordinator: Assists the Equal Opportunity Section with gathering affidavits and relevant documentation needed to respond to a complaint of discrimination, as well as other equal opportunity related materials of information; Assists the Equal Opportunity Section with compliance reviews and ensure timely submission of compliance reports; Provides documents requested by the Equal Opportunity Section; Coordinates the annual update of the Auxiliary Aids and Limited English Proficiency Plan (LEP); Coordinates the annual update of the affirmative action plan. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: Ability to understand and apply applicable rules, regulations, policies, and procedures relating to personnel program functions. Ability to collect, evaluate and analyze data relating to personnel program functions. Ability to communicate effectively, verbally and in writing. Ability to speak in front of groups and make effective presentations. Ability to handle telephone calls in a courteous and effective manner. Ability to establish and maintain effective working relationships with others. Ability to work independently. Ability to plan, organize and coordinate work assignments. Knowledge of general office procedures and ability to prepare reports and written correspondence. Knowledge of correct spelling, punctuation, and grammar usage. Knowledge of computers and software. Qualifications: Minimum: High school diploma/GED Preferred: Associat Degree Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 7509 State Road 52 Hudson, FL 34667 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal Holiday each year; + Paid Parental Leave; + State Group Insurance coverage options, including health, life, dental,vision, and other supplemental insurance options; Your take home pay can be significantly influenced by your insurance premiums. Compare your current premium with the State of Florida employee premiums! + Monthly employee premium for the standard PPO/HMO: + Single coverage is $50 + Family coverage is $180 + Monthly employee premium for the High Deductible Health Plan PPO/HMO: + Single coverage is $15 + Family coverage is $64.30 + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ); + Flexible Spending Accounts; + Tuition waivers; + And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: HUDSON, FL, US, 34667 Nearest Major Market:Tampa