Do you want to work for a company that helps make a difference in the lives of our communities? We are now hiring an Operations Assistant in Centralia, WA. Apply today!
Here is a little about us:
Join our team and immediately become part of the largest distributor of conventional, natural, organic, and specialty products in the United States and Canada. We serve over 43,000 customer locations with 200,000 different products. Our Warehouse associates supply thousands of consumers with better-for-you food that nourishes families nationwide. Our retailers range from small family-owned stores to Whole Foods Markets and everything in between. Are you ready to make an impact on the lives of others and feel good about what you do? Join our growing Distribution team today!
Job Overview
Responsible for day-to-day activities and performs a variety of administrative functions including, preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff
ESSENTIAL FUNCTIONS AND BASIC DUTIES:
· Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner
· Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll
· Resolves requests, complaints, and problems or refers appropriately
· Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mispicks, misslots, and receiving errors – uses APT as necessary
· Prepares E-time edits and daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance
· Logs any disciplines signed off by employees and returned; turns into HR
· Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed
· Provides payroll support including, the preparation of associate reviews, attendance reports for review period, scheduling changes in E-time, and enters new employees into time clocks
· Completes payroll for operations on a bi-weekly basis including entering temporary differentials, E-time coding and ensuring proper hours are paid
· Calculates and runs Selector bonus weekly
· Continually evaluates current processes and makes adjustments as prudent to save time, and money
· Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets
· Books travel for warehouse associates and managers as needed using Concur travel system
· Administers General Manager corporate credit card
· Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box
· Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN’s and out of stocks/shorts
· Prepares weekly overtime report and Pacific Region metrics
· Handles co-op cash proceedings – money orders and distribution to Accounts Payable.
· Administers SharePoint site for the facility
· Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc
· Attends manager weekly staff meeting and produces meeting minutes
· Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party)
QUALIFICATIONS:
EDUCATION/CERTIFICATION:
· Associate degree preferred and/or related experience
EXPERIENCE:
· Four or more years of progressive related experience
· System Implementation preferred
Good judgment is required for this position as there may be times when direct supervision may not be immediately available
KNOWLEDGE:
· Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
· Basic knowledge of Company operations
· Understanding of document formats, spreadsheets, and business communications
SKILLS/ABILITIES:
· Strong interpersonal, verbal, and written communication skills
· Well organized and able to handle several projects at the same time while adhering to strict deadlines
· Problem solving abilities
· Good data entry skills
· Able to work independently, with minimal supervision
· Ability to multi-task and work in a fast paced environment
All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.
Company: Centralia Holdings LLC. ApplyCompensation:
UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.
Benefits:
For Washington positions (or positions that may be performed remotely from Washington), Click HERE for Washington-specific paid time off details.
Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.
Sales Positions Only: For sales positions that are commission-based, the above range is an estimate of total potential commission-based compensation during an associate’s first year, but UNFI offers an introductory period minimum of $680 per week. After the introductory period, as a 100% commission-based role, there is no set salary. UNFI’s commission plans are uncapped and average earnings vary depending on territory and sales achieved, among other factors.
UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Learn more about our brands: Cub: https://www.cub.com/sm/pickup/rsid/1612/about Shoppers: https://www.shoppersfood.com/about.html UNFI: https://www.unfi.com/about-us.html
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