Job Title: Operations Assistant
Department: Nursing Office
Location: Rochester General Hospital
Hours Per Week: 40   
Schedule:  7AM-7PM, 7PM-7AM, Every other weekend

Summary:
The administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.

Responsibilities:
Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.

Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions.
Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices..

Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.

Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.

In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.

In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadership

Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.

Perform other administrative duties as assigned within scope

Nursing Admin Only:
In conjunction with the Staffing Office coordinator and Managers, assists with management of PTO/vacation/holiday calendar for staff. Assists with scheduling/staffing for Centralized Staffing Office.

Corporate and Nursing Admin only:
Responsible for being the safety champion as required.
 

Required Qualifications:

None

Preferred Qualifications:
Associates Degree and knowledge of medical terminology preferred.
3-5 years clerical experience in healthcare setting preferred.
Experience with making schedules and doing payroll preferred.
Demonstrated computer proficiency. Experience in working with Microsoft Office applications and comfort level in working with Excel, PowerPoint and Word.
Experience on following systems: Kronos, ANSOS (Nursing only),u.Net, GroupWise, Internet and Intranet.
Demonstrated effective communication skills, ability to work independently as well as function in a team.
Capable of adapting to changing and fast paced environment.
Demonstrated excellent organizational skills.

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$19.00 - $25.00

CITY:

Rochester

POSTAL CODE:

14621

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer.
Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations.