Department: Emergency Services Start Here. Grow Here. Stay Here. As an Operations/Budget Coordinator for our Fire Department, you will monitor and participate in the financial reporting and data management of the department operations and capital projects budgets. The ideal candidate has at least three (3) years of related financial experience, is an expert in communication, and can easily learn new technology/software systems. The pay starts between $53,456.00 - $57,200.00 ( based on experience), benefits begin within 60 days of hire, and there are opportunities for advancement; apply today! About the Position If selected, you will process monthly internal billing, develop Smartsheet solutions, review budgeting practices, and provide process improvement recommendations. For more information on job responsibilities, see below. Fiscal Responsibilities: + Monitor programs & fiscal operations, ensuring budget expenditures are executed accurately. + Compile & analyze various fiscal statistical data and transactional information. + Update and monitor Spend Plan projections and budget requests. + Coordinate all procurement actions including supply orders, purchase requisitions, purchase orders, vendor accounts, and all invoices for payment. + Conduct research to identify optimal costs, repairs, maintenance rates, life cycles, and waiver opportunities. + Review/perform audits and monthly reconciliations, ensuring the correctness and verification of information; present recommendations to Fire Department management. + Evaluate procurement requests and CIP contract compliance and ensure proper payment applications & calculations. + Assist with Fire Department financial analysis and ad hoc reports, eGendas (including the origination, submission, and review), budget reviews/meetings, and annual budget process/updates in GovMax (including operating budgets and Capital Projects). + Complete monthly P-Card spending analysis for review. + Assess/maintain contracts to ensure conformity with laws & regulations; ensuring compliance with HIPAA laws, Federal/Florida Statutes, and other regulatory agencies and codes. + Provide guidance/training to various levels of the Fire Department and County personnel (as needed). + Review and recommend new technologies/processes to support the success of business operations. + May serve as backup to co-workers and higher-level employees. Data Management and IT Support: + Daily refresh of financial data supporting departmental spending plans and integrated system data. + Assist with blending data from various enterprise systems, including OneSolution, GovMax, OnBase, Maximo, Microsoft Office 365, and other APIs. + Develop Smartsheet solutions, and manage workspaces, including account management, data integrity, and ad hoc requests. + Support department staff and provide technical expertise related to various Software as a Service (SaaS) platforms like Smartsheet, Microsoft Teams, and Grammarly. + Complete requests for updating the public-facing and internal websites for the Fire Department. Other Business Administration Assignments: + Project management for special projects, as needed. + Coordinate expenditures with the Procurement team. + Assist with the coordination of quarterly Smartsheet User Group events. About the Schedule Work Hours: + Full-Time, 40 hours per week. + Monday - Friday, 8:00 a.m. to 5:00 p.m. (no weekends!) About You Minimum Qualifications: + Associate’s Degree from an accredited college or university -AND- Three (3) years of job-related experience. + -OR- Bachelor’s Degree from an accredited college or university in a job-related field -AND- One year of job-related experience. + -OR- Five (5) years of professional-related experience can be substituted for the degree at management’s discretion. + Valid Florida driver's license by date of hire. Preferred Qualifications: + Experience with Financial reporting, Power Query, M-Language, Power BI, DAX, and data visualization. + Familiarity with Software as a Service (SaaS) products like Smartsheet or others related to business operations or project management. + Comprehensive written and oral communication. Physical Demands: Employees in this role must occasionally lift and/or move up to 10 lbs. About Everything Else Starting Pay Range: $53,456.00 - $57,200.00 ( based on experience). Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s). If you are selected to join our team, please click on this link to review the Required First Day Documents (http://www.scgov.net/home/showpublisheddocument/66596/638617478290291353) . You will need to present the following items on your first day: 1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents + If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.) 2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.) Benefits: + Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits! + For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information. + Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. + Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​ A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different. Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353. Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance). Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.