With moderate supervision, oversee the general operations of the division and ensure that logistical and administrative needs for multiple functional areas are met.

Oversee the daily operations of the division, including providing support for multiple functional areas

Provide general bookkeeping coordination and support for vendors

Provide calendar management and expense support for division leadership

Act as first point of contact for escalations from decentralized location team members and facilitate connections with the central team to ensure timely resolution

Support divisional communication needs

Greet customers by phone, email, and host customer onsite visits

Maintain the stock of supplies and manage team supply expenditures within budget constraints

Ensure office equipment is properly functioning

Provide basic system administrative support for the digital tools being utilized by the division to support operations

Assist customers with system access and general onboarding for the customer-facing digital tools being utilized by the division

Lead and provide logistics support for customer appreciation activities

Plan and schedule meetings, presentations, and other office-related events

Schedule travel arrangements

Assist in the preparation of presentations and operational-related reports

Job Specifications

Typically has the following skills or abilities:

Two to Four years of high-level administrative experience including experience coordinating events and/or projects

Demonstrated ability to provide quality customer service in an office environment

Effective interpersonal skills to work with vendors, subject matter experts, business partners, and customers

Excellent verbal and written communication skills

Excellent organizational skills, including the ability to handle multiple tasks simultaneously and meet tight deadlines

Ability to perform detailed work

Ability to work with confidential financial and operational information

Proficient with word processing, spreadsheet, and presentation applications

#LI-MARCHON

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here. 

Salary Ranges: $20.00 - $31.50

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status.  We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information. 

We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities. 

As a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees.  VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.