HeartShare St. Vincent’s Services (HSVS) is seeking an experienced Operations Coordinator who will report to the Senior Director of Operations and assist in supporting the day-to day administrative and logistical operations at HSVS' headquarters and off-site HSVS programs and departments.

Job Responsibilities:

Manage all HSVS staff agency computer inventory and database systems and processes according to operations policies and procedures. Collaborate with IT department staff and key HSVS program staff to facilitate computer pick-ups, repairs and destructions. Assist with on-site security operations at HSVS headquarters in collaboration with Senior Director of Operations. Act as a liaison for HSVS programs to support vehicle related processes and tasks. Manage vehicle tracking lists and required vehicle related documentations. Maintain vendor relationships and manage Operations related accounts. Manage HSVS program metro card and gift card accounts in accordance with related policies and procedures. Facilitate Operations related policy review and trainings for HSVS program staff. Manage daily agency mailing operations and systems according to agency mailing policies and procedures. Manage all agency room booking needs and schedules and work closely with Facilities and Properties department to enforce and ensure staff’s compliance of room booking policies and procedures are met. Manage agency staff identification cards (ID) and related systems in collaboration with Human Resources department. Assist Senior Director of Operations with development and implementation of Operations-related policies and procedures. Assist with Operations-related projects, as assigned.

In addition, the Operations Coordinator must:

Implement positive approaches when handling difficult situations, remain flexible and adapt to change. Remain sensitive and responsive to cultural differences in the workplace. Participate in in-service training and on-site workshops as required for professional growth and development. Conduct oneself in a professional manner at all times. Represent the organization and Operations department within and outside the workplace in a way that promotes the agency's mission, vision and values. Adhere to organizational mission, vision, and values in addition to all other agency policies and procedures.