Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.

From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Operations Coordinator I

Overview:

The Operations Coordinator is responsible for providing support services and analyzing operations and business practices to ensure the unit continuously builds and improves upon existing operations. The incumbent will provide critical continuity for the operations of the supported office within the Domestic Operations Directorate of the U.S. Department of State Bureau of Diplomatic Security.

Primary Responsibilities: Support assigned supervisor and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements; Assist the supervisor and other senior staff with overall operations, providing assistance and helping streamline and improve processes; Provide assistance to management in the planning, staffing, and resourcing of operations, and assist with measures to improve the effectiveness and efficiency of the planning process; Assist with preparation of reports, documents, and briefings on operations for fellow staff and multiple levels of management; Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional; Propose edits and improvements to and implement standard operating procedures; Edit reports, memoranda, and other documents for content and grammar; Ensure all administrative, logistical, and other support areas are coordinated for office operations and events; Provide various additional administrative, logistical, and operational functions as required. Supervisory Responsibilities:

Supervisory responsibilities are not anticipated.

Education and/or Experience:

Bachelor’s Degree and two years relevant experience;

Knowledge, Skills, and Abilities: Demonstrated understanding of administrative operations and program or project management; Ability to multi-task on time-sensitive assignments and strong attention to detail; Ability to work effectively with minimum guidance in a constantly evolving unit; Demonstrated proficiency with Microsoft Office – SharePoint, Word, Excel, PowerPoint, and Outlook; Experience drafting and editing U.S. government reports and documents; Working familiarity with Department of State regulations such as the Foreign Affairs Manual, Foreign Affairs Handbook, Department of State Acquisition Regulation, etc.; Ability to work independently on projects and issues within overall policy guidelines. Certificates, Licenses, Registrations:

None.

Security Clearance:

SECRET Level Required

Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.

Must be a U.S. Citizen.

Must also be able to maintain a US Government SECRET clearance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

Travel is not anticipated.

Work Environment:

The work environment is that of a standard business office, with equipment, computers and software commonly associated with the standard office environment.

Additional Details: Subsidiary: Olgoonik Solutions, LLC FLSA: Non-Exempt Requisition Nbr: 2014326 Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran.  As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.  

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