Operations Support/ Receptionist Health Sciences Charter School 1140 Ellicott Street Buffalo , NY 14209 Classified - Position - Office Assistant - Receptionist Job Number 3300051384 Start Date Open Date 03/26/2025 Closing Date 04/12/2025 Position Summary: The Operations Support/Receptionist position is a dual-role position that combines front-line customer service and administrative support to ensure smooth office and schoolwide operations. Is able to maintain an organized and efficient workspace. The ideal candidate will be friendly, detail-oriented, and be able to handle multiple tasks with professionalism and efficiency. Key Responsibilities: Operations Support Duties: + Assist with administrative tasks, including data entry, document management, and filing. + Help prepare reports, presentations, and other materials as required. + Delivering office supplies and managing inventory. + Fulfil classroom supply orders in a timely manner. + Maintain the supply closet. + Provide support for project management and team coordination as needed. + Collaborate with other departments to ensure operational efficiency. + Incident reporting and all associated investigation for situations involving students or external guests/contractors. + Maintain all staff areas including mail room, conference rooms, staff lounges. + Oversight of building aesthetics including bulletin boards, hallways, posters and signage . + Manage records retention for the school (excluding personnel files). + Assist the Director of HR in records retention for personnel files. + Assist Operations Coordinator with the scanning and filing of payables documents. + Create and maintain the schoolwide records retention binder. + Assist Facilities Coordination in Create and maintain student/staff lunch pins. + Assist the Director of HR to create and maintain the school holiday schedule. + Create and maintain the staff directory and mailboxes. + Assist Operations Coordinator with drop off and pick up checks. + Assist School Business Manager with bank deposits. + Assist the Director of HR to create and maintain human resources information boards. + Assist the Operations Coordinator with creating and maintaining academic certificates. + Assist School Business Manager with Registrar Responsibilities Receptionist Duties: + Providing coverage for the receptionist in their absence + Assisting with Attendance Clerk responsibilities + Greet visitors, clients, and staff with a positive, professional demeanor. + Answer phone calls, direct inquiries, and take messages when necessary. + Assist in scheduling, appointments, and meeting room bookings. + Assist in office visitor logs and security procedures. + Handle incoming and outgoing mail and deliveries. + Maintain a clean, organized reception area. + Delivery of incoming mail/packages. + Uniform Sales. + Copy Room Maintenance. + Distribute Sub Keys, Computers and logins. + Print Student Schedules. + Maintain files. + Distribute working papers. + Front office student support. + NFTA Passes Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/app\_login?COMPANY\_ID=00005387) for this job posting. Job Attachment View Attachment Salary: From 36000.00 Salary: To 38000.00 Salary Competitive Y Appointment Status Permanent Position Status Full time Contact Person's Name Kiya Bell Contact Person's Title Director of Human Resources Contact Person's Phone 7164365335 Contact Person's Email kbell@healthsciencescharterschool.org