The Opportunity:

Avantor is seeking a highly organized, part-time Office Administrator/Receptionist to provide essential administrative support to various departments and ensure efficient task and request management.

This role is fully site-based in our Dublin office at the Orion Business Centre.

Working days/hours

Tuesday, Wednesday & Thursday from 9 am until 2 pm (15 hours total)

What we’re looking for

Experience: At least 3 years in an administrative role

Strong organizational skills

IT proficiency

Effective verbal and written communication skills

Required Languages: Fluency in both written and spoken English

How you will thrive and create an impact  
 

Meeting and greeting visitors and allowing access into the building

Manages TV in reception and updates with names/profiles of weekly/daily visitors

Responsible for daily distribution of post and management of outgoing post

Scanning of invoices to the AP team

Provides administrative support for multiple departments within Avantor – to include training records, assistance with INAB certs.

Company car administration tasks to include the management of toll tags, fuel cards, tax discs, liaising with fleet companies for new car leases, coordination of Company car BIK forms, preparing BIK data for payroll.

Point of contact for Egencia - our travel partner; assist staff set up their profiles plus agree rates with our chosen local hotels annually. 

Ensures Avantor Ireland Intranet is up to date, uploading and maintaining integrity of documents

Assists in the organisation of internal and external company events and provides administrative support

Arranges lunches & refreshments for internal meetings

Scheduling Induction Day for new starters

Manages budget and replenishment of all stationary supplies, and other ad hoc supplies as needed for office and canteen etc

Maintains the franking machine, water dispensers and coffee machine

Meeting room and marketing room management

Meeting service contractors and ensuring Permits to Work are completed prior to the commencement of works

Handling overflow of incoming calls

Performs other duties as assigned

In conjunction with the Manager, sets, agrees, and takes ownership of goals as per the PMP process

Willingness to perform other duties as assigned

Benefits:

Standard Holidays: 25 days of annual leave plus 10 bank holidays (pro rata)

LinkedIn Learning: Access to LinkedIn Learning for professional development

Private Medical Insurance: Comprehensive coverage after successful probation

Enhanced Pension: Available after successful probation

Employee Assistance Programme: Support when you need it

Additional Holidays: Option to purchase extra leave

Bike to Work Scheme: Encouraging a healthy commute

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Privacy Policy:

We will use the personal information that you have submitted to us in order to consider your application for the relevant role.
 

Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.