Under limited supervision, performs a variety of clerical activities to support practice operations including customer service, managing telephone calls, scheduling, registration, and copay collections.

Education

High School or GED equivalency

Experience

6 months of related experience

Skills

Customer service skillsKnowledge of medical terminology, preferredSkill in written and oral communicationAbility to perform non-complex arithmetic calculations Ability to organize and prioritize tasks Ability to manage multiple tasks and phone volume simultaneously

Physical Requirements

Ability to sit, stand, walk and pay close attention to detail

Working Conditions

Normal office environment with little exposure to noise, dust, and the like.

Conditions of Employment

Ability to work in various practices, as needed.

Patient & Workplace Safety:

Employee has knowledge and understanding of patient and workforce safety as it relates to job duties.

Patient Population:

Demonstrates competency in the delivery of care and applies the knowledge to meet age-specific needs if applicable.

Principal Duties and Responsibilities:

Receives and screens visitors and telephone calls.  Responds to general inquiries by relating or referring to established policies and procedures. Provides customer service to patients by relaying information about the Medical Center and reminds patients of appointments.Schedule patient appointments, performs data entry of patient demographic information and insurance.Verifies insurance information, requests or obtains referrals required if necessary for service prior to the patient’s visit.Assist patient with registering for MyChartResponsible for managing high volume of telephone callsGenerates telephone encounters from patient calls and routes to providers for review and follow upResponsible for addressing all telephone messages by end of dayPerforms (pre) registration and confirmation of patient appointments prior to date of service. Check in patient, verify insurance, collect and scan identification and insurance cards.Responsible for managing referral work queues. Schedules patient appointments from active referrals and/or attaches referrals to appointments scheduledResponsible for managing incoming faxes, routing results and correspondence to appropriate provider and or staff.Scan incoming medical records to patient’s MRN.Responsible for addressing and responding to In basket messages from patients and providers.Responsible for closing out In Basket messages daily.Responds to EPIC Secure chats as appropriateCollect patient co-payments, form fees and outstanding balances. Performs simple arithmetic calculations, reconciles all monies collected and makes depositsAssist with scheduling diagnostic tests and therapeutic procedures according to restrictions of HMO's, PPO's, and MCO’s.  Ensures that patients are notified and receive appropriate information regarding scheduled tests and procedures.Obtains referrals and Preauthorization for procedures by calling insurance companies or generating electronic requests.Other duties as assigned.

All roles must demonstrate GBMC Values:

Respect

I will treat everyone with courtesy. I will foster a healing environment.

Treats others with fairness, kindness, and respect for personal dignity and privacyListens and responds appropriately to others’ needs, feelings, and capabilities

Excellence

I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.

Meets and/or exceeds customer expectationsActively pursues learning and self-developmentPays attention to detail; follows through

Accountability

I will be professional in the way I act, look and speak. I will take ownership to solve problems.

Sets a positive, professional example for othersTakes ownership of problems and does what is needed to solve themAppropriately plans and utilizes required resources for various job dutiesReports to work regularly and on time

Teamwork

I will be engaged and collaborative. I will keep people informed.

Works cooperatively and collaboratively with others for the success of the teamAddresses and resolves conflict in a positive waySeeks out the ideas of others to reach the best solutionsAcknowledges and celebrates the contribution of others

Ethical Behavior

I will always act with honesty and integrity. I will protect the patient.

Demonstrates honesty, integrity and good judgmentRespects the cultural, psychosocial, and spiritual needs of patients/families/coworkers

Results

I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.

Embraces change and improvement in the work environmentContinuously seeks to improve the quality of products/servicesDisplays flexibility in dealing with new situations or obstaclesAchieves results on time by focusing on priorities and manages time efficiently

COVID-19 Vaccination

All applicants must be fully vaccinated against Covid-19 or obtain a GBMC approved medical or religious exemption prior to starting employment at GBMC Healthcare, to include Gilchrist and GBMC Health Partners.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.