Job Title: Payroll Administrator Job Description Working under limited supervision, the Payroll Specialist calculates and inputs time, downloads data for processing by an outside service, processes vacation/sick time requests, reconciles data, prepares payroll reports, and provides general support and guidance at the Payroll Specialist’s alternate manufacturing sites of responsibility. The Payroll Specialist takes initiative and assumes responsibility to improve the efficiency and quality of the various services provided. Responsibilities + Assist with day-to-day questions and determine if an issue needs to be escalated further. + Collect punches daily within the timekeeping system and input corrections. + Review timecards daily and note every missing punch, late arrival, absence, late or long lunch/rest period, and short/long shift duration. Track down employees and respective supervisors to ensure the paperwork needed to resolve timecard discrepancies is completed as soon as possible. + Provide plant leadership with payroll-critical information and follow up as needed to ensure receipt. + Email Managers and Supervisors to resolve any discrepancies in scheduled shifts, correct employee schedules, and input pay codes/comments. + Monitor holiday pay per company policy and Collective Bargaining Agreement (CBA), if applicable. + Monitor time calculation, including relief pay and night shift premiums, by reviewing timecard pay matrix totals. + Review and process vacation and sick time requests and verify requests against accrual records. + Process W-4s, changes to employee information, Request for Automatic Deposit Forms, Vacation Advance Request Forms, etc. + On a payroll processing day, review all timecards for the previous pay period for each employee and ensure all discrepancies are resolved and each employee is paid accurately. + Upload timecard data to the Payroll System for check processing, perform needed adjustments after time import, finalize check calculation, and submit the payroll. + Prepare and finalize manual checks, as needed, for corrections and/or terminations. + Follow up to ensure all employees approve their timecards. + File and maintain payroll paperwork. + Respond to and assist employees with questions and/or concerns relating to payroll. + Perform other duties as assigned by management. Essential Skills + High school diploma or other specialized training/equivalent related experience. + Typically a minimum of three or more years of progressively more responsible business administrative experience including knowledge of Payroll administration. + Proficient in using various PC-based software packages including Microsoft Word, Excel or similar word processing/spreadsheet software. + Basic computational skills required. Work Environment Office Setting. Monday to Friday, 8:00 AM to 4:30 PM. Occasional overtime may be needed. Dress code is business professional (slacks). Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Visalia,CA. Application Deadline This position is anticipated to close on Mar 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.