Payroll and Benefits Administrative Assistant JobID: 1609 + Position Type: Secretarial/Clerical/ Administrative Assistant + Date Posted: 10/11/2024 + Location: Glenwood Community School District Central Office + Date Available: Immediately + Closing Date: Until Filled    The Glenwood Community School District is currently accepting applications for a Payroll and Benefits Administrative Assistant at the Central Office. This position would start immediately. The starting wage is $19.22/hr. This is a full-time 12 month position with benefits. GLENWOOD COMMUNITY SCHOOL DISTRICT PAYROLL & BENEFITS ADMINISTRATIVE ASSISTANT CLASSIFIED STAFF JOB DESCRIPTION Position: Payroll & Benefits Administrative Assistant Qualifications: + High school diploma required: associate degree preferred. + Knowledge of basic computer word processing, spreadsheet & bookkeeping. + Ability to apply public relations skills effectively. + Utilize oral and written channels of communication effectively. Reports To: Chief Financial Officer Consults With: Superintendent, Administrators, Central Office Personnel, & district wide staff Position Goal: To complete detailed work and to coordinate other matters essential to the efficiency and effectiveness of the district office Performance Responsibilities: + Assist with comprehensive payroll processing twice per month – 11th and 25th. + Ensures timely and accurate filing of payroll tax deposits with the Internal Revenue Service (IRS) and Iowa Department of Revenue + Assists with preparation & submission of the monthly, quarterly, and annual reports including but not limited to IRS 941s, Unemployment, Medicaid, BLS, and others as needed. + Processes required cash receipts and journal entries for payroll monthly. + Adds new employees & inactivates terminating employees to software applications including Software Unlimited Payroll, TMS, & Frontline. + Serves as subject matter expert for the TMS time management system. + Administers accurate employee leave benefits using TMS and Frontline. + Assists in administration of Absence Management using the Frontline HR system. + Administers payroll processing of employee retirement benefits for IPERS & 403 b plan. + Administers payroll processing of employee insurance benefit deductions including health, dental, vision life, long term disability and flexible spending accounts. + Serves as onboarding, enrollment, and offboarding lead for all benefits including: health insurance, dental insurance, vision, critical illness & accident policies, flexible spending (FSA), and life insurance for all employees. + Serves as district point of contact for policy and benefit inquiries for all employees. + Assists with ensuring accuracy of annual contracted compensation and hourly pay rates + Annual preparation and distribution of W-2’s, 1095’s and other required tax reporting. + Completes verification of employment reports as needed. + Answers telephone calls & emails providing customer service to employees & retirees. + Performs other duties as assigned. Terms of Employment: Twelve-month position. Salary shall be subject to annual review and modification by the Glenwood Board of Education. Evaluation: Performance will be evaluated in accordance with the Board’s policy on Classified Staff Evaluation.