COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

 

Job Title:          Payroll Manager/Senior Payroll Manager

Department:    Finance (Accounting)

Reports To:      Assistant Controller, Processes

Supervises:       Accounting Technicians (Payroll)

FLSA Status:    Exempt

Pay Grade:        E6 (Manager), E7 (Senior Manager)

Job Type:          Regular, Full-Time

AKBCU:            No       ICPA:  No

 

General Functions: 

The Payroll Manager oversees and manages Cook Inlet Tribal Council’s (CITC’s) payroll functions. This position ensures payroll is processed accurately, timely, and in accordance with municipal, state, and federal rules and regulations. 

Duties and Responsibilities: 

Payroll Manager 

Supervise, train, and mentor payroll staff. Ensure a high level of performance and accuracy within the payroll team. Oversee the preparation, processing, and distribution of payroll for all employees. Ensure that payroll is accurate, timely, and compliant with relevant laws. Stay up to date with changes in tax laws, employment regulations, and labor laws to ensure the payroll department remains compliant. Oversee the implementation and maintenance of the payroll system. Maintain and optimize payroll systems and software. Ensure the integrity of payroll data and troubleshoot any issues with payroll processing. Prepare and submit required payroll reports to management. Prepare payroll-related analysis, statements, and projections. Work with payroll provider to prepare quarterly payroll earnings, taxes, deductions, leave, retirement, and benefit summary reports and filings. Collaborate with department managers to plan and implement solutions to payroll-related issues. Oversee payroll processes, maintenance of records, and compilation of reports from the accounting database. Assist the team and/or respond to employee inquiries regarding payroll issues, deductions, and other payroll-related concerns. Maintain data continuity between payroll and accounting systems. Act as backup for payroll staff. Perform all related duties as needed and assigned.

Senior Payroll Manager 

Perform all duties and responsibilities of a Payroll Manager with an advanced level of knowledge and proficiency. Lead continuous improvement initiatives within the payroll department to streamline processes, reduce errors, and improve payroll accuracy. Evaluate payroll processes regularly to identify opportunities for automation, cost savings, and increased efficiency. Supervise, mentor, and develop payroll managers and staff, ensuring high standards of performance, accuracy, and timeliness

Job Specifications: 

Excellent organizational skills and attention to detail. Excellent customer service skills. Strong written and oral communication skills. Demonstrated ability to work independently with minimal supervision. Strong analytical and problem-solving skills. Strong supervisory and leadership skills. Demonstrated proficiency in relevant accounting functions in a computerized environment, including maintenance, preparation, and data entry. Extensive knowledge in payroll procedures, policies, and relevant federal, state, and local wage and hour laws, rules, and regulations. Ability to prioritize and manage multiple tasks simultaneously in a deadline driven environment. Ability to always maintain confidentiality.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.  

Minimum Qualifications: 

Payroll Manager 

Bachelor’s Degree in Accounting, Finance, or related field. Relevant experience may substitute for the education requirement on a year-for-year basis. Two (2) years of supervisor or management experience. Three (3) years of experience in all relevant multi-state payroll processing activities, data entry, timesheet certification, preparation of vouchers, compilation, and distribution. Three (3) years of experience in all relevant post-processing payroll activities, including system maintenance, reviewing data entry, reconciliation, recording associated transactions, and payroll reporting.

Senior Payroll Manager 

Bachelor’s Degree in Accounting, Finance, or related field. Relevant experience may substitute for the education requirement on a year-for-year basis. Certified Payroll Professional (CPP). Three (3) years of supervisor or management experience. Five (5) years of experience in all relevant multi-state payroll processing activities, data entry, timesheet certification, preparation of vouchers, compilation, and distribution. Five (5) years of experience in all relevant post-processing payroll activities, including system maintenance, reviewing data entry, reconciliation, recording associated transactions, and payroll reporting.

Minimum Qualifications Across all Job Levels 

Continued employment is contingent upon satisfactory completion of state and federal background checks.

Preferred qualifications: 

ADP and UKG systems payroll experience Certified Payroll Professional (CPP) Experience with Sage Intacct Intermediate Microsoft Excel Level of Proficiency 

Physical Requirements:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

May require prolonged periods of sitting at a desk and consistently working on a computer with repetitive motion.  The need to occasionally move around the office to access filing cabinets, storage cabinets, and office equipment may be necessary. Must be able to lift up to 25 pounds occasionally by utilizing proper lifting techniques and working in a safe manner.

Disclaimer 

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify the duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.