Payroll Officer

Project and Role Description:

he Humanitarian and Stabilisation Operations Team (HSOT) is contracted through Palladium by the Foreign, Commonwealth & Development Office (FCDO) to provide support services and an operational team delivering advice and assistance on humanitarian disasters, conflicts and emergencies. The Payroll officer sits within the Operations teams , one of five capabilities in HSOT.

The Payroll Officer role is responsible for collecting payroll data in coordination with other capabilities in HSOT, streamlining payroll processes, updating timesheets with the correct codes in lieu of staffing changes and new hires. The role involves working across finance function and corporate payroll.

Primary Duties and Responsibilities:

Payroll:

Collect and review payroll data  on new starters and contract changes on a monthly basis to ensure accurate processing. Submitting accurate payroll records including contracts, HR documents to be included in the Monthly payroll report. Work with the Finance department to address payroll-related queries, reporting, reconciliation, and audits. Setting up new starters and processing leavers on HR systems. Collaborate with external payroll consultants and internal HRIS teams to implement payroll updates and resolve any issues. Validate time and expenses submitted through Deploy Adviser; including verification that the right project categorisations are used and ensure rates are correct in the financial management system (Costpoint). Responsible for adding Project Labour Code (PLC) to the timesheets for new starters and updating the codes for staffing changes.    Focal point of contact for consultants and Palladium payroll  team regarding payroll queries. Ensure payment approvals are in line with the HSOT Delegation of Authority policy and guidelines. Generate and analyse payroll and HR-related reports. Offer administrative support to senior HR team members for daily operations and ad-hoc projects. Maintain and update employee data in the HR Information System (HRIS). Assist with periodic HR activities such as vacation audits, salary/benefit surveys, and calculations. Reviewing and updating existing SOP’s, and develop a combined guidance on payroll process and timesheet management. Undertake any other duties as appropriate to the position, as requested.

Required Qualifications:

Previous experience managing payroll administration with an outsourced provider.  Expertise in benefits administration. Familiarity with statutory payments and related regulations. Language skills: French, Spanish and Arabic would be an asset

Key competencies and professional expertise required

Good knowledge of HR and Payroll policies and procedures. Hands-on experience with HRIS and accounting software Strong math skills with an ability to spot numerical errors High level of attention to detail and accuracy. Good organisational and planning skills. High standard of written and verbal communication skills in English. Excellent Microsoft Office Skills

Please Note: This role is a Fixed Term contract until 31/10/2025.  The closing date for this vacancy is the 11 February 2025. Candidates must have right to work in the UK to be considered and residing in the UK for 2 years to meet the compliance criteria.

Fixed-Term

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.