Payroll Specialist Job Description This position is responsible for managing the bi-weekly payroll process, including preparation, processing, and auditing of payroll data to ensure employees are paid accurately and on time. The role involves collecting, entering, and verifying employee information—such as wages, taxes, garnishments, benefits, and other deductions—within the Payroll and Human Resources Information System (HRIS). Responsibilities + Collaborate with managers and assistant managers to review and approve employee timecards, leave requests, and other payroll-related items. + Process and audit payroll, verifying wage calculations for accuracy. + Ensure timely and precise processing of payroll deductions, including benefits, garnishments, and applicable taxes. + Reconcile payroll records with accounting data to maintain accuracy. + Input and update employee records in HRIS and VRS Navigator, including compensation and benefits for new hires, transfers, promotions, and terminations. + Submit retirement contributions and related files, including VRS snapshots, Mission Square files, and VOYA files. + Respond to payroll and timekeeping inquiries, including issues related to time clocks. + Maintain and verify compensation schedules and Payroll Change Forms, ensuring timely and accurate documentation. + Support special compensation projects such as cost-of-living adjustments, bonuses, and policy-based payouts. + Prepare and distribute reports and documentation for management and auditors. + Generate earnings statements detailing wages, taxes, and deductions. + Respond to inquiries from the IRS, unemployment offices, and revenue agencies. + Manage the distribution and collection of leave buy-back letters. + Review invoices and prepare check vouchers. + Handle mail and package delivery and pickup related to departmental operations. + Evaluate current payroll procedures, stay informed on industry trends, and recommend improvements. + Comply with all personnel policies and departmental procedures. + Perform other related duties as assigned. Essential Skills + 4+ years of experience in payroll processing, including manual processing, garnishments, and child support. + Basic proficiency in Excel, including formulas and functions such as SUM. + Knowledge of payroll tax and accounting principles. Additional Skills & Qualifications + Experience with VRS snapshots, Mission Square Files, VOYA files. + Background in state, local, or higher education payroll. + Familiarity with ADP systems. + Certified Payroll Professional (CPP) certification. + Bachelor's degree. Work Environment This position is fully onsite, operating Monday to Friday from 8:30 AM to 5:00 PM. Contact Me: Kaitland Clawson View my availability here: https://www.linkedin.com/in/kaitland-clawson-552605154/ Book an appointmentPay and Benefits The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Norfolk,VA. Application Deadline This position is anticipated to close on Jul 7, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.