Payroll Specialist

The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries.

Tasks:

Processing Company Payroll

Assist in the transition of Payroll to external payroll company Standardize Payroll Process across all entities for Processing, Accounting & payments Ensures accurate calculation of wages, tax withholdings and company deductions Main contact for outsourced payroll solution Collate and communicate Monthly Payroll data to the payroll service provider Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections Manage the Interface to and the SLAs with the outsourced Payroll provider Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations Internal Absence Management – Tracking and delivery to the external provider Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run Perform Quarterly Accounts reconciliations & Year-end Activities Support all Payroll related Audits ( Wage TAX Audits, Internal Audits, Any other general audits) Ensuring compliance to National legislation, Internal Controls & Guidelines Support for Payroll Forecasting & budgeting

Provide Data to Finance Department

Provide monthly payroll reports to the Finance department Provides statistical reports on vacation Prepare and Collate accruals for accounting & Controlling Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries/entities

Ensure Accurate and Current Data

Maintain accurate files and records to ensure access to up-to-date information figures and reports Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc. Complete statutory returns Conduct manual calculations when and if required Liaise with Regional HR and the Accounting Team for activities that impacts payroll Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate Ensures accurate calculation of wages, tax withholdings and company deductions

Client Management

Act as a Single point contact for all payroll related queries for our employees Internal Point of contact for all Wage Tax, Social Security related queries from employees Generates and responds to inquiries regarding paychecks. Provide an information service to staff with payroll queries Attending to all ad-hoc payroll related requests & queries Providing data for senior management