Job Summary: The aim of CH-FR and German Payroll & AdministraTve Specialist posiTon is to
ensure that payroll operaTons are handled accurately, efficiently, and in compliance with legal
regulaTons for France and Switzerland and Germany language camp seasonal staff.

Payroll Management
o Processing payroll accurately and on time for the CH Spring camp and CH Summer
Camps in collaboration with the local fiduciary in Switzerland.
o Support on the German contracts and processing payroll accurately and on time for the
German Summer Camps
o Processing payroll accurately and on time for the FR Summer Camps in collaboration
with the local fiduciary in France.
o Ensuring compliance with tax laws, labor regulations, and organizational policies.
o Assisting employees with payroll-related questions and resolving issues promptly.
o Communicating updates regarding payroll policies. Coordinate job adverts across various
recruitment systems and channels for all summer positions
o Coordinate the Smart-Recruiter platform for FR / CH positions including job ads,
interview scripts and ancillary processes
o Promote senior positions to, and liaise with, high potential staff alumni
o Maximise the returner rate of staff that worked for ALPADIA in previous years through
effective communication and engagement
Compliance
o Ensure that recruitment and selection procedures follow the Alpadia CH / FR and
German Safer Recruitment Policy, Accreditation CH / FR & GE criteria, and relevant
legislation
o Coordinate the payroll figures submitted to the fiduciaries in FR, CH and GE ensuring
payroll is fair, accurate and compliant
o Coordinate the Single Central Register and ensure that all recruiters and employees have
successfully completed all pre-employment tasks

 Prepare contracts for all staff that accurately reflect the terms of employment presented
at interview and in the Hiring Confirmation
o Ensure camp records are complete and compliant, in terms of original documentation
and payroll
o Ensure appropriate staff risk assessments are prepared and shared accordingly with
camp management
Recruitment, selec%on and onboarding responsibili%es
o Screen applications
o Correspond with shortlisted applicants
o Schedule interviews
o Undertake applicant interviews
o Complete assessments of applicants
o Select successful applicants
o Create offers for successful applicants
o Complete Hiring Confirmations
o Process DBS Applications
o Undertake ID and right to work checks
o Assign Training
o Administer Reference Checks
o Chase outstanding information
o Prepare employment contracts
Miscellaneous – Opera%ng Period
o Coordinate the overall deployment of staff during the operating period  to ensure staff
resources are effectively spread across the portfolio
o Coordinate HR Audits
o Coordinate all variations to contracts
o Support the delivery of the pre-summer training programme
o Provide information and support for successful applicants pre/post arrival
o Liaise with staff concerning any payroll queries
o Liaise with staff regarding any employment reference requests
o Support the wider KLG HR teams
o Contribute to the staff feedback process, helping ensure this is captured and analysed
o Other administrative tasks as required
Requirements for the role
Essen%al
o Excellent interpersonal skills with the ability to interact with potential employees and
build positive relationships
o Ability to understand and use key ICT packages relevant to the role
o Excellent written and verbal communication skills in French and English
o Effective decision-making skills
o Excellent organisation and time management skills with the ability to work
independently and to deadlines

Experience, knowledge or ability to articulate (‘sell’) the benefits and overall ‘Employer
Value Proposition’ of the organisation to candidates
Desirable
o Previous recruitment experience, ideally in a high volume, seasonal organisation
o Experience of working in a language camp, school or similar environment