Payroll Specialist - Freelance, Remote
Magic One
Payroll Specialist - Freelance, Remote
Description\nAbout the Client
A fast-growing, U.S.-based hospitality staffing platform connects restaurants, hotels, catering/event teams, and other operators with vetted professionals to fill shifts quickly and reliably. Operating nationwide in dozens of cities, the company supports high-volume, shift-based work with a streamlined, tech-enabled experience. The team values accuracy, speed, and exceptional service for both businesses and professionals.
Why does this role exist?
This role ensures accurate, timely, and compliant payroll for a high-volume, shift-based workforce, including complex adjustments, tips, and reimbursements. As the company scales, the Payroll Specialist will streamline investigations (such as W-2 suspensions) and handle employment verification requests with precision and confidentiality. The objective is to protect data integrity, minimize payroll errors, and deliver an excellent experience to internal stakeholders and the workforce.
The Impact you’ll makePayroll Processing & Adjustments\nProcess on-cycle and off-cycle payroll adjustments with a high degree of accuracy\nCalculate gross-to-net impacts for adjustments, ensuring correct taxes and deductions\nEnter, validate, and reconcile changes within the payroll platform before payroll close\nTips, Reimbursements & Compliance\nRecord and reconcile tips, service charges, and reimbursements within payroll\nApply correct taxable vs. non-taxable treatment per federal and state rules\nPartner with Finance/Customer Success to resolve discrepancies quickly\nInvestigations & Issue Resolution\nInvestigate and resolve W-2 suspensions and related data mismatches\nReview exception reports, research root causes, and implement corrective actions\nDocument findings and maintain clear audit trails for all resolutions\nEmployment Verification & Documentation\nProcess employment verification requests submitted electronically or from scanned physical mail\nMaintain organized records, ensuring confidentiality and data protection\nAdhere to company SOPs and compliance requirements for PII handling\nCollaboration & Tools\nCommunicate status, blockers, and updates via Slack with speed and clarity\nFollow and improve payroll SOPs; suggest process and tooling enhancements\nCoordinate cross-functionally to support smooth payroll cycles\n
Skills, Knowledge and ExpertiseRequired:\nHands-on experience utilizing the company’s payroll platform (hard requirement)\n2+ years of U.S. payroll processing experience in an hourly/high-volume or similar environment\nProven ability to calculate payroll adjustments, including tips and reimbursements\nWorking knowledge of W-2s, withholding, and taxable vs. non-taxable reimbursements\nDemonstrated integrity and attention to detail when handling confidential information\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Proficiency with payroll systems and spreadsheets (e.g., data validation, lookups, reconciliations); familiarity with U.S. payroll rules and forms; strong documentation habits; comfort working in Slack\nAnalytical: Sharp problem-solving skills, root-cause analysis, and error detection\nOperational: Organized, deadline-driven, and reliable in high-volume environments\nCommunication: Clear, professional written and verbal communication with cross-functional partners\nPersonal: High integrity, discretion with PII, and a continuous-improvement mindset\nYou should apply if… \nYou take pride in getting payroll right the first time and enjoy investigative work when issues arise\nYou thrive in a process-driven, fast-moving environment supporting a large hourly workforce\nYou value confidentiality, accuracy, and accountability, and you’re proactive about solving problems\nYou communicate clearly in a remote setting and collaborate well over Slack and documented workflows\nYou’re eager to learn the company’s specific platform and contribute to better, scalable processes\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\n8:00 AM - 4:00 PM Pacific Time, Monday - Friday \nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description\nAbout the Client
A fast-growing, U.S.-based hospitality staffing platform connects restaurants, hotels, catering/event teams, and other operators with vetted professionals to fill shifts quickly and reliably. Operating nationwide in dozens of cities, the company supports high-volume, shift-based work with a streamlined, tech-enabled experience. The team values accuracy, speed, and exceptional service for both businesses and professionals.
Why does this role exist?
This role ensures accurate, timely, and compliant payroll for a high-volume, shift-based workforce, including complex adjustments, tips, and reimbursements. As the company scales, the Payroll Specialist will streamline investigations (such as W-2 suspensions) and handle employment verification requests with precision and confidentiality. The objective is to protect data integrity, minimize payroll errors, and deliver an excellent experience to internal stakeholders and the workforce.
The Impact you’ll makePayroll Processing & Adjustments\nProcess on-cycle and off-cycle payroll adjustments with a high degree of accuracy\nCalculate gross-to-net impacts for adjustments, ensuring correct taxes and deductions\nEnter, validate, and reconcile changes within the payroll platform before payroll close\nTips, Reimbursements & Compliance\nRecord and reconcile tips, service charges, and reimbursements within payroll\nApply correct taxable vs. non-taxable treatment per federal and state rules\nPartner with Finance/Customer Success to resolve discrepancies quickly\nInvestigations & Issue Resolution\nInvestigate and resolve W-2 suspensions and related data mismatches\nReview exception reports, research root causes, and implement corrective actions\nDocument findings and maintain clear audit trails for all resolutions\nEmployment Verification & Documentation\nProcess employment verification requests submitted electronically or from scanned physical mail\nMaintain organized records, ensuring confidentiality and data protection\nAdhere to company SOPs and compliance requirements for PII handling\nCollaboration & Tools\nCommunicate status, blockers, and updates via Slack with speed and clarity\nFollow and improve payroll SOPs; suggest process and tooling enhancements\nCoordinate cross-functionally to support smooth payroll cycles\n
Skills, Knowledge and ExpertiseRequired:\nHands-on experience utilizing the company’s payroll platform (hard requirement)\n2+ years of U.S. payroll processing experience in an hourly/high-volume or similar environment\nProven ability to calculate payroll adjustments, including tips and reimbursements\nWorking knowledge of W-2s, withholding, and taxable vs. non-taxable reimbursements\nDemonstrated integrity and attention to detail when handling confidential information\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Proficiency with payroll systems and spreadsheets (e.g., data validation, lookups, reconciliations); familiarity with U.S. payroll rules and forms; strong documentation habits; comfort working in Slack\nAnalytical: Sharp problem-solving skills, root-cause analysis, and error detection\nOperational: Organized, deadline-driven, and reliable in high-volume environments\nCommunication: Clear, professional written and verbal communication with cross-functional partners\nPersonal: High integrity, discretion with PII, and a continuous-improvement mindset\nYou should apply if… \nYou take pride in getting payroll right the first time and enjoy investigative work when issues arise\nYou thrive in a process-driven, fast-moving environment supporting a large hourly workforce\nYou value confidentiality, accuracy, and accountability, and you’re proactive about solving problems\nYou communicate clearly in a remote setting and collaborate well over Slack and documented workflows\nYou’re eager to learn the company’s specific platform and contribute to better, scalable processes\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\n8:00 AM - 4:00 PM Pacific Time, Monday - Friday \nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
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