5150-15 Timuquana Rd. Jacksonville, FL 32210
Monday - Friday 8:30 am-5:00 pm

Job Title: Payroll Specialist

 

Department: Accounting/Payroll

 

Reporting to: Payroll Supervisor

 

Date: 08/06/2025

 

Position Status:   ☐ New            ☒ Updated

 

FLSA Status: ☒ Non-exempt ☐ Exempt

 

Job Summary:

Responsible for onboarding, payroll related customer service, assisting payroll supervisor, compile reports from ADP, assisting in accounting tasks and filing, setting up direct deposits, W-2 annual responsibilities.

Minimum Qualifications:

Education

High school diploma or equivalent, AA Degree preferred

Experience

Up to two years of previous Payroll processing experience preferredExperience working in a professional business environmentKnowledge of ADP, (similar size large scale) HR systemsKnowledge of Microsoft Suite (Excel- intermediate level)

Licensure, Certification, and/or Registration

Notary a plus

Other

 

 

 

Able to deescalate tense situations involving payroll complications.Passion for customer serviceCapable of maintaining strict corporate confidentialityStrong attention to detailAble to perform accurately and timely transactions, and safeguard information and recordsAble to follow direction to achieve deadlinesAble to work positively and professionally in both independent and team settingsAble to work cooperatively with representatives of various Goodwill divisions, external partners, customers, vendors

Professional interaction with all levels of the organization

 

 

Job Duties

Essential Duties

% of Time

Process direct deposits and pay cards for all employees as neededPrepares and distributes weekly detail payroll reports to managementResponds and resolves all internal payroll inquiriesManage onboarding distribution in ADPOnboarding for various seasonal Mission ProgramsW-2 Distribution, reissue and researchHigh volume customer service calls Filing, administrative record keeping

      95%

Serve as payroll backup for payroll supervisor absence.Special Project & other duties as assigned

       5%

 

Supervisory/Decision Making Authority

Does the position require customary supervision and management of at least 2 or more full-time employees?  ☐ Yes ☒ No

Enter the number of direct reports and their position titles: N/A

Contribution and Impact

Provide a summary of results or outcomes the position is accountable for.  

Accurately and timely processes invoices by the due date.

Strategic Value

Describe how the position contributes to the business unit’s overall strategy.

The position impacts the timely recording of the expenses and assets into the financial statements.  Additionally, the position is essential to establishing and maintaining good relationships with vendors.