Payroll Specialist - Mid-Level Bookmark this Posting Print Preview | Apply for this Job Posting Details Position Information About MSM Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders. We exist to: • Improve the health and well-being of individuals and communities; • Increase the diversity of the health professional and scientific workforce; • Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM ! Posting Number NONAC3509 Job Title Payroll Specialist - Mid-Level Position Title Payroll Specialist - Mid-Level Position Type Non-Faculty Number of vacancies 1 Salary Department Office of Finance and Operations Position Summary The Mid-Level Payroll Specialist is responsible for the accurate and timely processing of payroll for employees, ensuring compliance with federal, state, and local tax regulations. The role includes administering payroll-related functions such as payroll processing, benefit deductions, tax filings, and responding to payroll inquiries. This position requires a solid understanding of payroll systems and attention to detail to ensure that all payroll-related tasks are completed in a timely and accurate manner. Skills: + Proficient in Microsoft Excel and other spreadsheet applications. + Strong knowledge of payroll tax laws, benefits, and compliance requirements. + Excellent attention to detail and accuracy. + Ability to handle sensitive and confidential information. + Strong organizational and time management skills to meet payroll deadlines. + Ability to effectively communicate with employees and management. Key Responsibilities: Payroll Processing: + Process Salary and Hourly bi-weekly and/or off-cycle special payroll for employees, ensuring accuracy in wages, deductions, benefits, and other relevant factors. + Review and input employee timesheets, ensuring all hours are correctly recorded and in compliance with company policies. + Calculate and verify overtime, bonuses, and other non-standard payments. + Ensure proper deductions for taxes, retirement contributions, benefits, and other withholdings. Compliance and Reporting: + Ensure payroll processes adhere to federal, state, and local tax laws and school policies. + Prepare and submit payroll tax filings, including federal, state, and local tax forms, and ensure payments are made on time. + Generate payroll reports for internal departments (HR, Finance, etc.) and external agencies as needed. + Maintain accurate and up-to-date records for audits, reporting, and compliance purposes. Payroll Inquiries: + Address and resolve employee payroll-related questions or issues, such as discrepancies in pay, deductions, or benefits. + Guide employees on matters such as pay structure, taxes, and deductions. Year-End and Tax Reporting: + Assist with the preparation of year-end payroll reports, including W-2s, 1099s, and other Federal and State required forms. + Collaborate with finance and accounting departments for reconciliation of payroll cost allocations and end-of-year reporting. Continuous Improvement: + Identify opportunities to improve payroll processing efficiency, accuracy, and compliance. + Stay updated on changes to payroll tax laws and regulations and recommend process changes, as necessary. Minimum Qualifications + Associate’s degree in Accounting, Business Administration, Human Resources, or a related field (Bachelor’s degree preferred). + Payroll certification (e.g., CPP – Certified Payroll Professional) is a plus. + 3-5 years of payroll processing experience, with a strong understanding of payroll systems, tax regulations, and compliance. + Experience with payroll software (Workday, ADP , Paychex, Ceridian, or similar systems). Preferred Qualifications + CPP (Payroll Certification) or related certification. + Experience with HRIS systems or payroll software integrations. + Knowledge of multi-state payroll processing. + ERP Implementations such as Workday, ADP , Ceridian Closing Date Open Until Filled Yes Special Instructions to Applicants Quick Link https://careers.msm.edu/postings/21939 EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Job Duties Pre-Employment/Employment Requirements All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Immunization Requirements It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Posting Specific Questions Required fields are indicated with an asterisk (*). + * Are you comfortable working on-site? (Open Ended Question) + * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered. (Open Ended Question) + * Do you have an Associate’s degree in Accounting, Business Administration, Human Resources, or related field? (Open Ended Question) + * Do you have a Payroll certification (e.g., CPP - Certified Payroll Professional)? (Open Ended Question) + * Do you have 3-5 years of payroll processing experience, with a strong understanding of payroll systems, tax regulations, and compliance using payroll software such as (Workday, ADP, Ceridian or similar systems)? (Open Ended Question) Applicant Documents Required Documents + Curriculum Vitae or Resume Optional Documents + Cover Letter