At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.
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SUMMARY
The Administrative Assistant has the overall responsibility for daily clerical and administrative tasks that support both the People & Learning Department.
RESPONSBIBILITIES
Assist with general office duties including but not limited to, assisting in answering incoming calls, greeting in the reception area, and answering general questions for Associates or walk-ins.Assist Managers and Associates with scheduling appointments.Manages the file room; duties include filing, shredding of confidential material, retention and purging of I-9s, personnel files and employment records.Contributing member of the Associate Newsletter, The Daly TimesSupport Associate programs, Learning and eventsPrepare and order office suppliesPerform all administrative duties, tasks and projects as assignedJOB REQUIREMENTS
Excellent written and verbal communication skills, fluency in EnglishExceptional interpersonal skills, ability to effectively communicate with people from very diverse backgrounds and culturesExcellent organizational and time management skillsMust possess a positive attitudeExcellent attention to detailAdvanced computer literacy in Microsoft office and Internet navigation.Use the utmost levels of confidentiality; maintain the integrity of the department at all timesPHYSICAL REQUIREMENTS
Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates; use of these senses will occur on a constant basis.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.