**Company description** **Australian Business Awards** - Employer of Choice 2023, 2022 & 2021 🏆 **HR Awards** - Excellence Awardee, Employer of Choice 2022 🏆 **AFR BOSS Best Places to Work** - 2022 🏆 **HRD Employer of Choice** - 2021 **Welcome to Publicis Groupe ANZ.** Here you will get an inside look at life within our network, including the brilliant people working across our agency brands. Publicis Groupe is a world leader in marketing communication and digital business transformation, driven through the alchemy of data, creativity, media, and technology. Our connected platform of companies and capabilities is more than an operational framework. It’s a cultural model we've built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 80,000 talents across 100 countries globally. In Australia, our powerhouse of marketing capabilities stretches across creative agencies Saatchi & Saatchi, Leo Burnett, Publicis Worldwide, media agencies Starcom, Zenith, Spark Foundry, Razorfish, Digitas, Epsilon, Arc, Prodigious, PMX, PR Herd, and MSL. We also have Publicis Sapient driving digital business transformation for our clients. **Overview** **PEOPLE & CULTURE ADMINISTRATOR** Publicis Groupe is seeking an entry-level, part-time People & Culture Administrator looking for an opportunity to kickstart their professional HR career in the media and advertising industry. This is an entry-level role perfect for someone who's looking to get exposure to all elements of HR as part of a growing and faced-paced team! **ROLE PURPOSE:** The People and Culture Team is a thriving, award winning and passionate team. This role forms part of the P&C Central team and focuses on delivering streamlined, optimal operational processes across Publicis Groupe. It involves working closely with the P&C central, alongside our agency P&C teams and Centres of Excellence. It acts as the first point of contact for our employees, providing expert advice and support across the entire employee lifecycle. It also provides support to the agency P&C team on generalist tasks. It reports into the P&C Central Manager and demands attention to the details and a high orientation around process, documentation & organisation. It supports how we optimise and streamline our people processes, whilst gaining exposure to our broader P&C strategy through involvement in ANZ Groupe related people platforms and programs. **KEY DUTIES:** **Employment Relations** • Working as part of the P&C Central, respond to employee queries e.g. pay, policy, leave, system access etc. • Escalate any complex queries to P&C Central Team Leader and/or P&C Advisor as relevant **People Processes** • Follow relevant P&C processes to ensure a streamlined approach across all agencies • Craft documents and save to employee files for people processes such as Parental leave, Probation period, Salary increases, Promotions etc. providing to agency P&C teams as required **On-boarding and Off-boarding** • Own administrative process for new starters including contract generation, employee files, input into relevant systems and platforms and working with Experience and IT teams • Own administrative process for internal transfers across the Groupe locally and globally • Own administrative process for leavers including obtain resignation letter, advising payroll and ensuring reconciliation between leave and timesheets **Systems, Reporting and General Admin** • Assists with the reporting such as; WGEA, CSR, internal audits, industry salary surveys etc. • Provides accurate and timely administration support (inc contract generation) to the P&C team • Actions relevant tasks as requested by agency P&C team (distributed by P&C Central Manager) • Ensures all necessary databases including Career Settings is updated with 48 hours of any changes **Visa and Immigration** • Escalate immigration questions from employees to P&C Central Manager • Support on ad-hoc immigration requests as directed by the P&C Central Manager P&C team • Contributes to the culture of the People and Culture team • Provides support on assigned Publicis Groupe projects • Delivers on all necessary deadlines • Is proactive on the projects, providing ideas and suggestions **SKILLS & EXPERIENCE:** • 1-2 years experience in a HR Administrator, office Admin or Data Entry role (ideally multi-site) • A keen interest in working and growing your career in People & Culture • Well-developed computer skills across Microsoft Office suite • Experience working with a HRIS or other software where you need to ensure accurate input of data • Strong written and verbal communication skills with the ability to handle highly confidential information and treat employee data with discretion • Experience following clear process flows and adopting a streamlined approach to tasks • Verbal and written communication: You’ll need to interact with a variety of stakeholders across the business therefore the ability to clearly express yourself is essential. • Learning agility: There is a lot of variety in the work that you’ll need to do. You’ll need to be willing and able to learn quickly to adapt to changes. • Attention to detail: The cost of mistakes in the work you are doing is high, so you’ll need to have attention to detail and thoroughness in completing tasks. • Time management: Lots of the work you do impacts on others, so we need to turn requests around fast. You’ll need to be able to prioritise and manage your time to ensure you meet the deadlines required. • Organisation: You love a spreadsheet, flexing your project management skills, being organized and are always looking for ways to streamline, make things easier and less clunky. \#LI-AN1 **Additional information** Publicis Groupe benefits: Be a part of the Publicis Groupe family, recent winner of the Employer of Choice Awards and one of the world's most progressive and dynamic modern communications businesses. You can learn more about us at www.publicisgroupeanz.com . Enjoy all the perks that come with our network offering: + A comprehensive Wholeself program supporting physical, mindful, and financial wellbeing. + A creative, lively, and rewarding office environment where people love working with each other, supported by our Publicis Liberté flexibility approach — "working your way with us." + Access to our Global AI Platform Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network. + Extensive Learning & Development opportunities including more than 15,000 learning programs via our online learning platform, Marcel Classes. + A culture of open feedback and support to reach your goals through our Career Conversations program. + A committed Diversity, Equality, and Inclusion strategy driven through our Viva Women, Égalité, enABLE, EmbRACE, and Écologique committees. + Leave benefits including Birthday Leave, Flexible Public Holidays, and an additional 5 days of leave after 2 years of service. + Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year. + Parental leave policy with up to 18 weeks based on tenure, paid primary carer leave, secondary carer swap, and Cub Care leave. + Access to counsellors, psychologists, and professionals through Sonder, an all-in-one digital wellbeing technology platform designed to support psychological, medical & safety needs. + A workplace that stands together to provide a more open, supportive, and recovery-forward culture for all employees with life-threatening illnesses. Read more about our Working With Cancer Pledge: https://workingwithcancerpledge.com/ + Proud partners of Diversity Council Australia, Pride in Diversity, Family Friendly Workplaces, Supply Nation, and the Australian Disability Network. If you don't tick every box in this ad, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity rather than ticking boxes — so if this role resonates with you, please apply. Diversity. Inclusion. Equity. More than just words; these are part of our DNA. At Publicis Groupe, we are committed to the inclusion and recognition of all people regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status, and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate. We value diversity and the skills, knowledge, and experience that difference brings to our culture and solutions. **Uniqueness is powerful; without it, we wouldn't be where we are today. So be you — we like it that way.** We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via recruitmentpublicisgroupe.com ; your personal information will be kept confidential.