**Description** Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? **_Monday - Friday, 7:30 AM - 4 PM + some holiday coverage_** Summary: + The Perioperative Inventory Control Coordinator supports the Surgical Services Department at the Chester County Hospital/Penn Medicine. This position works with clinical staff and external vendors to ensure that all supply chain operations address and improve clinical outcomes, patient safety, quality, efficiency, and cost. Responsibilities: + Communications vital information to prevent further delays in receiving shipment of supplies and equipment. + Receiving products into inventory, unload and inspect products for damage, verify receipt of items in Lawson. + Research/resolve inventory discrepancies to maintain consistent flow of surgical supplies and equipment. + Utilizing Lawson to update inventory changes (incoming and outgoing). + Leads inventory counts independentlyContributes to team effort by working with cross-functional teams including Operations, Purchasing, and Quality. + Verifies that appropriate items are received by checking against packing slip and purchase order. + Notifies inventory team of shortages and overages; communicates with Buyers issues with discrepant shipments. + Manages and maintains cleanliness / organization of PeriOp Supply spaces/rooms. + Accountable for ensuring all orders are received and meets Penn Medicine audit/regulatory controls and business guidelines; seeks to optimize customer satisfaction by acting as the single point of contact (SPOC)Push inventory carts carrying up to or exceeding 50-pounds of items, and objectsOperate a pallet jack in building on daily basis + Actively contribute to ongoing continuous improvement efforts and projects. + Works independently to manage periop supply, no direct supervision + Utilizes hospital computer systems to properly account for issues, returns and receipts of new materials and associated backorders + Manage critical tissue inventory - communicate with vendors, physicians and nursing. + Loads all tissue into EPIC upon receipt, maintains-80 freezer log, annually updates FDA aprovals for all tissue items into I-Drive + Review EPIC Optime records for the required implant information in order to replace consigned inventory and notifying nursing/supply leadership of errors in documentation. + Keeps PeriOp Supply Chain Management / Nursing aware of all correspondence with vendor representatives, regarding new product, discontinued product and backordered product / Proactively checks for backorders + Lead and execute daily cycle counting process for inventory compliance (conducts inventory counts, orders, and restocks items on a daily basis) + Responsible for managing and reconciling inventory counts and oversee the communication, investigation and problem solving of any discrepancies + Maintains inventory levels based on current usage and par levels. + Reviews the department procedure schedules on a daily basis and ensures product availability. + Restocks shelves on a first in, first out basis and ensures product is kept neat, organized and easily accessible. + Serve as specific and dedicated Service Line Liaisons- works closely with the Operating Room Service Line Leaders for service updates, inventory concerns, and product backorders. + Works closely with the Nursing and PeriOp Supply Chain Management team to ensure adequate levels of supplies are always available on shelves. + Perform and assist in the routine inventory count. + Utilizes hospital computer systems to properly account for issues, returns and receipts of new materials and associated backorders. + Provides assigned direction and support relating to perioperative inventory, replenishment of supplies. + Communicates with Corporate Materials Management of price discrepancies with vendors, contract expirations and other vendor changes. Communicates with Corporate Accounts Payable of credit holds by vendors. + Monthly evaluation of inventory expiration dates to ensure there is no expired product and to circulate product nearing expiration. + In the event expired product is retrieved, collaborate with manufacturer representatives to obtain return authorization ,package product and arrange pick up from loading dock. + Performs consignment count to make sure contractual inventory numbers match consignment on hand. + Keeps PeriOp Supply Chain Management / Nursing aware of all correspondence with vendor representatives, regarding new product, discontinued product and backordered product. + Keeps manager informed of current activities, any major discrepancies with vendors and any significant changes in the market place, which might affect the department. + Teach and train new employees in inventory processes. + Executes follow-up to assure prompt delivery of materials and/or effective performance of services on a regularly scheduled basis. Reviews open purchase order files on a weekly basis for overdue shipments and back orders, and reconciles discrepancies with the vendor. + Review recall notices provided by the FDA or the manufacturer and sequestering affected inventory as required and communicating actions to the required parties, when necessary. + Physically inspecting inventory to remove expired or damaged items from inventory. + Notifies vendors when non-stock/specialty products are requested for cases + Completes all periop supply direct orders for non-storeroom items + Actively works with vendors/contacts to resolve backorders and find replacements for backordered non-storeroom items + Monitors periop supply usage for need to increase/decrease par or discontinue + Create Par levels and barcodes for OR, CVOR, SPD & Anesthesia non-storeroom items + Works with vendors to initiate consigment agreements and maintains accurate logs of all consignment inventory. + Issues Bill-Only POs in Lawson to vendors for specialty items ahead of case + Issues Repair POs in Lawson for OR/SPD equipment i.e. beds, drills, etc. + Issues No-Charge POs in Lawson to obtain vendor trial or non-charge items + Maintains and reviews daily instrument repair log + Other duties as assigned to support the unit, department, entity, and health system organization + Assists STLs with obtaining quotes for replacement/new surgical instruments + Places and tracks orders for new/replacement instruments + Maintains log of instrument budget; ensures purchases stay within monthly budget, escalates needs beyond budget to manager + Coordination and tracking of instrument repair/exchange + Orders/maintains a central inventory of WB Mason items/office supplies for Surgical Services departments + Cross-covers tasks for 2 colleagues in their absence: surgical charge posting, perform and track vendor case notification for in-case support (instruments/implant/trays), entering vendor implant invoices into Lawson and issuing Bill-Only POs, monitor/respond appropriately to item recalls Credentials: Education or Equivalent Experience: + HS Diploma and 2+ years' experience in healthcare supply chain. + Bachelor's preferred We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 259122