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Job Description
PLACE OF ASSIGNMENT: DSWD Central Office
PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE AIDE IV (ACCOUNTING CLERK I)
Item Number
:
OSEC-DSWDB-ADA4-6-2015
Compensation
:
SG 4 (Php 15, 586.00)
Place of Assignment
:
Financial Management Service
CSC-PRESCRIBED QUALIFICATION STANDARDSEducation
:
Completion of two (2) years in College
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
PREFERRED QUALIFICATION STANDARDSEducation
:
Completion of two-year studies in college
Training
:
Eight (8) hours of training on records management
Experience
:
One (1) year of experience in clerical or messengerial function
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
JOB DESCRIPTION
Under general supervision, performs administrative support functions related in the FMS – Accounting Division activities like photocopying of documents, assist in records management; assist on setting up venues during meetings, in packaging reports, and documents, and other related administrative tasks when directed including the liaising services and does related works.
Functions and Responsibilities:
1. Performs clerical functions;
2. Photocopy of various documents;
3. Assist in records management;
4. Act as Liaison Officer of the Accounting Division for Regular Programs; and
5. Performs other tasks that may be assigned/required by the Chief Accountant and other Accounting Division staff.
Job Outputs:
1. Updated Filing System;
2. Scan and Photocopied Documents;
3. Properly records management;
4. Delivered documents/reports to the stakeholders on time;
5. Arranged venues for meetings; and
6. Properly packaged financial reports
CRITERIA FOR EVALUATION
● Education (E) 25\%
● Training (T) 10\%
● Experience (E) 25\%
● Written Examination
IQT 10\%
Special Exam 15\%
● Interview 10\%
● IPCR or any related Performance Review 5\%
Total 100\%
Initial Shortlisting:
Obtain 75\% of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80\%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before August 15, 2024:
Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/9MgHJF6KCwSRC26a8.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
8. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
9. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).
External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
IMPORTANT REMINDERS
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.
**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/9MgHJF6KCwSRC26a8.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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