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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE AIDE IV (CLERK II)
Item Number
:
OSEC-DSWDB-ADA4-7-2015
Compensation
:
SG 4 (Php 16,833.00)
Place of Assignment
:
Administrative Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in College (prior to 2018), or Completion of Grade 12/Senior High School (Starting 2016)[1]
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years in College or Completion of Grade 12/Senior High School (Starting 2016)
Training
:
Must have at least four (4) hours of training Prompt Action, Streamlined Processes, Accelerated Service (PASPAS) Gobyerno Information System (G-IS), Records Management, and other relevant training pertaining to the job description
Experience
:
One (1) year of relevant experience on Document and Records Management, Clerical, Support, and Logistical Functions
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
Additional Requirements
:
· Computer literate with knowledge on MS Office (word, excel, power point)
· Writes routine and simple communications, following standards formats, observes correct grammar and structure;
· Knowledge in PASPAS and formerly EDTMS is an advantage;
· Creative, articulate and has good presentation skills; and
· Able to work harmoniously, competently and effectively even under pressure;
· With positive work attitude.
JOB DESCRIPTION
Under immediate supervision of the Unit Head of the Administrative Unit of Administrative Service-Office of the Director (AS-OD), performs clerical functions, performs simple but responsible sub-professional work, and does other related works.
Functions and Responsibilities:
1. Receives, records and endorses incoming and outgoing communications;
2. Types/encodes and files communications, reports, proposals, vouchers, RIS/PR among others;
3. Maintains office records/matrix/tracking of incoming and outgoing documents;
4. Reproduces official communications/documents for dissemination to the other Divisions and Offices;
5. Provide assistance with the Performance Management System (PMS) focals on the reproduction, scanning, filing of the Performance Contracts and Individual Development Plan (IDP) of the respective personnel of AS;
6. Interview and screen persons seeking assistance from the Head of Office; and
7. Performs other related tasks that shall be assigned from time to time.
Job Outputs:
1. PASPAS tracking system;
2. Memoranda;
3. Incoming and Outgoing documents monitoring;
4. Scanned, file and reproduce Performance Contracts and IDP;
5. Organized files and records; and
6. Other communications as may be required.
CRITERIA FOR EVALUATION
Education
:
25%
Training
:
10%
Experience
:
25%
Written Examination
:
25%
IQT
:
10%
Technical Exam
:
15%
Interview
:
10%
Performance Review
:
5%
Total
:
100%
Initial Shortlisting
:
Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80%
If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Positions will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off. Consists of ETE, Special Examination, Competency- Based Interview and Performance Rating.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 5, 2025 by accessing this link:
https://forms.gle/CXvqXUjaMomfj6NV7
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://tinyurl.com/2pdh5u9w. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
8. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015
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