* This job opening has been viewed 132 times « Return to list
Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE AIDE VI (CLERK III)
Item Number
:
OSEC-DSWDB-ADA6-15-2025
Compensation
:
SG 6 (Php 18,957.00)
Place of Assignment
:
National Resource and Logistics Management Bureau
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016)[1]
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/ First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016)
Training
:
Four (4) hours of relevant training
Experience
:
At least 1 year of relevant experience
Eligibility
:
Career Service Sub-Professional/ First Level Eligibility
Additional Requirements
:
• Excellent office and customer service skills
• With good written and oral communication skills
• Ability to multi-task in a busy work environment
• Able to take direction well and work with minimal supervision
JOB DESCRIPTION
Under general supervision, performs administrative and support functions for the Logistics Management Division (LMD) and does other related works.
Functions and Responsibilities:
1. Responsible for material prepositioning, setup of workstations and assistance to Mechanized Production volunteers of the Mechanized Production Unit;
2. Provides administrative and technical support to the Production Management Section (PMS);
3. Reports and records quantities produced, wastages, material usage and machine breakdown during rice vacuum packing activities;
4. Reports and records quantities produced, wastages, material usage and machine breakdown during rice milling activities;
5. Ensures that all materials are available, with correct quantities, for the daily FFP production according to the production plan via Mechanized Production;
6. Provide assistance to the Material Requisitioned, when necessary, in receiving/storage of raw materials, supplies and release FFPs to and from the production warehouse as instructed;
7. Provide assistance to the Material Requisitioned, when necessary, in the inspection on all supplies/materials received in the production warehouse and ensure its compliance to required quality;
8. Ensures that the Mechanized Production area and production lines are clear of all waste and defective materials after each production;
9. Record and report actual quantity of produced FFPs, non-food items and, unused and damaged raw materials;
10. Ensure proper recording of unserviceable equipment in the warehouse;
11. Preparation and set up of production workstations, prepositioning of goods/items;
12. Ensures the accurate recording and turnover of remaining raw materials to the material requisitioned including those identified as unlabeled, damaged or defective;
13. Provide assistance to the Material Requisitioned in ensuring the correct distribution, collection and accounting of all supplies/materials, non-disposable PPEs, and other production materials issued to workforce including raw materials left in the production area;
14. Coordinates with the Material Requisitioned for the preparation and maintenance of records regarding inter-warehouse releases/transfers of manual FFP production, raw materials, indirect materials; and ensures that records are accurate and up to date at all times;
15. Submits, to the unit head, the daily reports regarding FFP Production, Rice Vacuum Packing, Milling and other activities conducted by the Mechanized Production Unit;
16. Coordinates with the Material Requisitioned to train volunteers in accordance to set policies, processes and procedures of the Mechanized Production unit;
17. Supervise and assist volunteers during Mechanized Production;
18. Implement standards/criteria for Mechanized Production activities;
19 Assist the Mechanized Production Unit in the development and implementation of standards/criteria for Mechanized Production;
20. Performs other tasks as may be required.
Job Outputs:
1. Production Report for FFP, Rice Vacuum Packing, Rice Milling
2. Daily, Weekly, Monthly, Quarterly, Semestral and Annual FFP Production, Rice Vacuum Packing, Rice Reconditioning Reports
3. Reconditioning of Contaminated Rice
CRITERIA FOR EVALUATION
Education
:
25%
Training
:
10%
Experience
:
25%
Written Examination
:
25%
IQT
:
10%
Technical Exam
:
15%
Interview
:
10%
Performance Review
:
5%
Total
:
100%
Initial Shortlisting
:
Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 3, 2025 by accessing this link:
https://forms.gle/r48FiYPU7ykn94me6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://tinyurl.com/2pdh5u9w. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
8. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.« Return to list