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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT I
Item Number
:
OSEC-DSWDB-ADAS1-106-2004
Compensation
:
SG 7 (Php 19,365. 00)
Place of Assignment
:
Digital Media Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in college or High School Graduate with relevant vocational or trade course
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility or Relevant MC 11, series of 1996
PREFERRED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in college
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility or Relevant MC 11, series of 1996
JOB DESCRIPTION
Under immediate supervision of the Chief of Media Production Division, perform as the Administrative Assistant for administrative matters of the division.
Functions and Responsibilities:
1. Drafts/encodes communications of the division;
2. Handles and maintains documents/records of the Division;
3. Manages the incoming and outgoing documents of the Division;
4. Reproduces information materials and other documents;
5. Follows up communication for action within the division;
6. Assists in monitoring of Field Offices’ Homepage;
7. Prepares RIS/PR, TEVs and vouchers for social marketing activities;
8. Performs other related tasks as may be assigned by the Division Chief and Director of DMS.
Job Outputs:
1. Communications and memorandum;
2. Approved RIS/TEV, vouchers
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 19, 2024 by accessing this link:
https://forms.gle/6qZ1uGuEpT6VcN24A
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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