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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has a one (1) vacant permanent position with details as follows:
ADMINISTRATIVE ASSISTANT I
Item Number
:
OSEC-DSWDB-ADAS1-9-2012
Compensation
:
SG 7 (Php 18,620.00)
Place of Assignment
:
Policy Development and Planning Bureau
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in college or High School Graduate with
relevant vocational/trade course
Training
:
None Required
Experience
:
None Required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility//Relevant MC 11 series of 1996
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)Education
:
Preferably a graduate of Bachelor’s degree in any Business Course, Statistics,
Economics, Public Administration, Legal Management, Operations Management
or related field
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
JOB DESCRIPTION
Under immediate supervision, shall provide support to the Management Division and its Sections governing clerical and administrative tasks.
Functions and Responsibilities:
1. Drafts memorandum and basic legal documents for both internal and external stakeholders;
2. Assists the Section Head towards logistical requisition during employee engagement activities, alignment meetings and conferences;
3. Assists Sections towards their administrative appropriation and unsure that divisions records management are updated following the necessary labelling, safekeeping, color coding and monitoring;
4. Assists in applicable system administration / computer application management;
5. Attends and accommodates administrative duties and responsibilities;
6. Provides secretariat supports to all sections and ensure to accomplish minutes of the meeting and/or SOAD and submit on time;
7. Assist and support the Supervising Administrative Officer and Section Head towards manual creation of the Management Division together with its monitoring of process flow and work flow and possible amendments and updates;
8. Assists and supports the Organization Development Section towards organizational structure and office manual review;
9. Assists in the Capacity Building Activities of the Division;
10. Submits and drafts communication plans of the Division annually and for monitoring on a quarterly basis;
11. Monitors Technical Assistance Plan of the Division;
12. Ensures that office properties and assets has its updated monitoring and all requisitions pertaining to this is accomplished at given timeline; and
13. Performs other task that may be assigned by the immediate supervisor.
Job Outputs:
1. Letters/Memoranda/Notice of Meetings;
2. Inventory Reports;
3. Data Tracking System;
4. Briefers;
5. Manual Development reports and monitoring;
6. Communication Plan Reports
7. Technical Assistance Plan Reports;
8. Minutes of the Meetings / SOAD;
9. Organized files/records; and
10. Other reports as may be required
Criteria for Evaluation:
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Written Examination
Initial Qualifying Test 10%
Special Exam 15%
· Interview 10%
· IPCR or any related Performance Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% or 45 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before May 12 , 2024:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/JCSBvVRCpqCfKAdt9.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/JCSBvVRCpqCfKAdt9.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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