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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT I (REPUBLICATION)
Item Number
:
OSEC-DSWDB-ADAS1-9-2012
Compensation
:
SG 7 (Php 19,365.00)
Place of Assignment
:
Policy Development and Planning Bureau
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in College
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Preferably a graduate of Bachelor’s degree in any Business Course, Statistics, Economics, Public Administration, Legal Management, Operations Management or related field
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
JOB DESCRIPTION
Under immediate supervision, shall provide support to the Management Division and its Sections governing clerical and administrative tasks.
Functions and Responsibilities:
1. Drafts memorandum and basis legal documents for both internal and external stakeholders;
2. Assists the Section Head towards logistical requisition during employee engagement activities, alignment meetings and conferences;
3. Assists Sections toward their administrative appropriation and unsure that divisions records management are updated following the necessary labelling, safekeeping, color coding and monitoring;
4. Assists in applicable system administration/computer application management;
5. Attends and accommodates administrative duties and responsibilities;
6. Provides secretariat support to all sections and ensure to accomplish minutes of the meeting and/or SOAD and submit on time;
7. Assist and support the Supervising Administrative Officer and Section Head towards manual creation of the Management Division together with its monitoring of process flow and work flow and possible amendments and updates;
8. Assists and supports the Organization Development Section toward organizational structure and office manual review;
9. Assist in the Capacity Building Activities of the Division;
10. Submits and drafts communication plans of the Division annually and for monitoring on a quarterly basis;
11. Monitors Technical Assistance Plan of the Division;
12. Ensures that office properties and assets has its updated monitoring and all requisitions pertaining to this is accomplished at given timeline; and
13. Performs other task that may be assigned by the immediate supervisor.
Job Outputs:
1. Letters/Memoranda/Notice of Meetings;
2. Inventory Reports;
3. Data Tracking System;
4. Briefers;
5. Manual Development reports and monitoring;
6. Communication Plan Reports;
7. Technical Assistance Plan Reports;
8. Minutes of the Meetings/SOAD;
9. Organized files/records; and
10. Other reports as may be required
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 28, 2024 by accessing this link:
https://forms.gle/EfqC2S78G8x6862DA
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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