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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT II (BUDGETING ASSISTANT)
*Subject for validation of the promotional appointment of the former incumbent
Item Number
:
OSEC-DSWDB-ADAS2-21-2015
Compensation
:
SG 8 (Php 20,534. 00)
Place of Assignment
:
Financial Management Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Graduate of any business course
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year and above relevant experience
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
JOB DESCRIPTION
Under general supervision, performs technical and administrative support services functions relevant to the job. Prepares Budget and Financial Accountability Reports (BFARs) and maintains financial records and does related works.
Functions and Responsibilities:
1. Records the Appropriations, Allotments, Obligations, and Disbursements in the registries, as well as in the computerized system e.g. Unified Reporting System;
2. Review, records/encodes all the received requests for funding and other documents from various Office/Bureaus/Service (OBS);
3. Prepares monthly Status of Allotment, Sub-allotment and Utilization of fund allocation
4. Encode/control all the Obligation Request and Status (ORS), and Budget Utilization Request (BUR) in the URS and ensure that funds is available;
5. Generation of budgetary reports through the URS;
6. Prepare budgetary reports as well as other report for the budget hearing purposes, and COA requirements;
7. Monitor the allotment balances per program/project/activity (P/A/P) of the Department; and
8. Coordinate with the Department of Budget and Management in connection to the implementation of URS
9. Prepare draft letters, memoranda and the likes;
10. Provision of technical assistance on financial concerns; and
11. Performs other tasks that may be assigned by the immediate supervisor/s.
Job Outputs:
1. Budgetary registries such as Registry of Allotments, Obligations and Disbursements – Personnel Services (RAODPS), RAODMOOE, RAODCO, RAODFE;
2. Monthly Status of Allotments, Obligations, Balances and Disbursements (SAOBD);
3. Consolidated Budget Estimates of the DSWD;
4. Summary of SAA releases per FOs;
5. Financial Accountability Reports (BFARs) and other budgetary reports/forms;
6. Letters, memorandum and the likes; and
7. Performs other tasks that may be assigned by the immediate supervisor/s
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 8, 2024 by accessing this link:
https://forms.gle/cCUe6RELuizKjSbm6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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