* This job opening has been viewed 719 times « Return to list
Job Description
PLACE OF ASSIGNMENT: DSWD Central Office
PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE ASSISTANT II (CLERK IV) (REPUBLICATION)
Item Number
:
OSEC-DSWDB-ADAS2-10-2016
Compensation
:
SG 8 (Php 19,744.00)
Place of Assignment
:
National Resource and Logistics Management Bureau
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
PREFERRED QUALIFICATION STANDARDSEducation
:
Bachelor’s degree preferably in Office Administration, Business Management,
or any related course
Training
:
At least four (4) hours of relevant training
Experience
:
At least one (1) year of relevant experience
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
ADDITIONAL COMPETENCY
1. Good written and verbal communication, time management, and organization skills;
2. Keen attention to details;
3. Demonstrates intermediate knowledge in the use of MS Office (Word, Powerpoint, Excel, etc.) and other web-based database and information;
4. With knowledge on basic accounting and records management;
5. With good typing and numeric key entry skills (60 WPM);
6. Able to work harmoniously, competently and effectively even under pressure
JOB DESCRIPTION
Under immediate supervision, performs secretarial, administrative, and clerical functions, and does other related works.
Functions and Responsibilities:
1.Performs secretarial, administrative and clerical functions for the Bureau Director;
2. Facilitates pertinent papers from the divisions to be reviewed and approved by the Director;
3. Routes and distributes incoming documents and emails from NRLMB to the Central Office;
4. Tracks, checks and ensures completeness and appropriateness of incoming and outgoing documents;
5. Prepares and files incoming and outgoing communications and monitors submission of reports and other documents required by the Office;
6. Manages the Director’s working schedule, meetings, workshops, conferences, etc.;
7. Prepares presentations, talking points, and speeches;
8. Maintains files of confidential nature;
9. Facilitates receipts and timely responses of all communications for action of the Bureau Director;
10. Assists in the general functions of the Office of the Director;
11. Records outgoing documents in the data tracking system and routes to the concerned OBSUs/Divisions;
12. Submits reports, regular or special operations, as required;
13. Performs other tasks that may be assigned by the Bureau Director
Job Outputs:
1. Letters/Memoranda
2. Reports
3. Presentations
4. Draft Speeches/Talking Points
5. Organized Files/Records
6. Other reports as may be required
CRITERIA FOR EVALUATION
● Education (E) 25\%
● Training (T) 10\%
● Experience (E) 25\%
● Written Examination
IQT 10\%
Special Exam 15\%
● Interview 10\%
● IPCR or any related Performance Review 5\%
Total 100\%
Initial Shortlisting:
Obtain 75\% or 45 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80\%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before June 9, 2024:
Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/xkB1B1q5yz74q1RP8.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
IMPORTANT REMINDERS
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.
**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/xkB1B1q5yz74q1RP8.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
« Return to list