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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT III
Item Number
:
OSEC-DSWDB-ADAS3-4-2014
Compensation
:
SG 9 (Php 22,219. 00)
Place of Assignment
:
Administrative Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in College
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant work experience
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in College
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant work experience
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
JOB DESCRIPTION
The staff shall perform the functions of a Procurement Officer and will be under the general supervision of the PMD Chief and will do other related tasks that may be assigned.
Functions and Responsibilities:
1. Review Purchase Requests submitted by the OBSUs;
2. Accurately and prepare the Abstract Quotation (AOQ) and resolutions among others, by checking and reviewing each and every quotation or proposal received;
3. Undertake the verification with any supplier, service providers, or consultant if there are details in the quotation of the latter which need to be clarified;
4. Prepare office communications, correspondences, and reports as may be required by management and/or oversight agencies;
5. Conduct regular research related to current developments on procurement issues at hand;
6. Respond to issues/concerns in relation to the assigned task;
7. Files and Photocopies of documents as requested by the Head of Office;
8. Follow up on urgent concerns as instructed by the Director;
9. Answers telephone calls, undertakes initial information gathering from partners and stakeholders; and
10. Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director.
Job Outputs:
1. Abstract of Quotations
2. BAC Resolution and Notice of Award
3. Letters/ Memoranda
4. Other Reportial Requirements
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top (5) highest rating. However, all the additional shortlisted positions meet the 80\% cut off.
Consists of ETE, Special Examination, Competency- Based Interview and Performance Rating.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before December 8, 2024 by accessing this link:
https://forms.gle/rR1dxzBFZofDpena8
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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