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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)
Item Number
:
OSEC-DSWDB-ADAS3-2-2015
Compensation
:
SG 9 (Php 22, 219.00)
Place of Assignment
:
Financial Management Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Preferably a graduate of Bachelor of Science in Accountancy (BSA)
Training
:
At least eight (8) hours training related to financial management
Experience
:
At least two (2) years and above of experience in accounting
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
JOB DESCRIPTION
Under general supervision, performs administrative support services functions related in the areas of financial management. Process external claims, reviews liquidation of cash advances, payrolls, remittances and other Personal Services. Assist in the preparation of financial reports and maintain financial records for all funds of the Departments, and does other related works including records management.
Functions and Responsibilities:
1. Analyze financial transactions and prepare Journal Entry Vouchers;
2. Assist in the preparation of Statement of Unliquidated Cash Advances;
3. Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income;
4. Update and monitor data for AICS;
5. Assist processing of Disbursement Vouchers of external financial claims for Miscellaneous and other operating expenses (MOOE) as to validity, accuracy and completeness of supporting documents;
6. Prepare withholding tax certificate for various supplier (BIR Form No. 2307);
7. Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOAs) as to completeness of its supporting documents;
8. Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents;
9. Review and process remittances of payroll deductions;
10. Assist in the preparation of report of withheld taxes of employees;
11. Assist in the preparation of BIR Form No. 2316 of employees;
12. Prepare certificate of mandatory deduction as per request of employees;
13. Assist in the monitoring of claims and provide technical assistance
14. Assist in encoding of monthly report for tax remittances;
15. Assist in records management;
16. Prepare draft letters, memoranda and other communications assigned by immediate supervisor; and
17. Performs other administrative tasks that may be directed by the immediate supervisor
Job Outputs:
1. Prepared Journal Entry Vouchers for approval;
2. Summarized Statement of Unliquidated Cash Advances;
3. Financial Reports (Montly Trial Balance, Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income).
4. Processed Purchased Order, Contracts and MOA’s;
5. Processed Payroll and other financial claims of Personal Services;
6. Summarized Montly Report of Withholding Tax for BIR remittances;
7. Processed remittances of payroll deductions;
8. Prepared Certificate of mandatory deductions;
9. Prepared BIR Form No. 2316 and 2307;
10. Processed Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents;
11. Processed/Reviewed liquidation for AICS;
12. Attached complete checklist of the supporting documents;
13. Submitted Memorandum and letters within the prescribed deadline;
14. Updated record of office supplies for replenishment and balance; documents for storage and for disposal.
CRITERIA FOR EVALUATION
Education
:
25\%
Training
:
10\%
Experience
:
25\%
Written Examination
:
25\%
IQT
:
10\%
Technical Exam
:
15\%
Interview
:
10\%
Performance Review
:
5\%
Total
:
100\%
Initial Shortlisting
:
Obtain 75\% of the maximum total score or 45 points in Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 80\%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before September 27, 2024 by accessing this link:
https://forms.gle/sZDseFWZg38cnf5K7
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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