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Job Description
PLACE OF ASSIGNMENT: DSWD Central Office
PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant permanent position with details as follows:
Administrative Assistant V (Data Entry Machine Operator III)
Item Number
:
OSEC-DSWDB-ADAS5-1-2010
Compensation
:
SG 11 (Php 27, 000.00)
Place of Assignment
:
Human Resource Management and Development Service
CSC-PRESCRIBED QUALIFICATION STANDARDSEducation
:
Completion of two years studies in college or High School Graduate with relevant
vocational/trade course
Training
:
Eight (8) hours relevant training
Experience
:
Two (2) years relevant experience
Eligibility
:
Relevant MC. 11 s. 1996/Career Service (Sub-professional) First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Completion of two years studies in college or High School Graduate with relevant
vocational/trade course
Training
:
At least 8 hours of relevant training in data management and other related fields
Experience
:
Two (2) years of relevant experience in data management (any type of data)
Eligibility
:
Relevant MC. 11 s. 1996 Career Service (Sub-professional) First Level Eligibility
JOB DESCRIPTION
Act as administrative staff to the HRMDS – Office of the Director and provide administrative technical support to the HRMDS. The ADAS V shall act as the data management officer of the HRMDS-OD, he/she shall ensure that the repository of documents received in the HRMDS email is updated and safe kept. He/she shall also ensure that the various reportorial requirements of the HRMDS that are collected through the various data officers of HRMDS are managed and safekept in time for the crafting of reports. Subsequently the ADAS V shall be expected to perform the functions of the Designated Procurement Officer (DPO) and the alternate budget officer of the HRMDS. The ADAS V will also be responsible in drafting/monitoring/managing the HRMDS Project Procurement Management Plan (PPMP) as well as be well versed with the HRMDS Work and Financial Plan (WFP). He/She will also be expected to draft correspondences, letters and other communications as deemed necessary by the HRMDS Director, he/she shall also coordinate with other HRMDS divisions in ensuring that all procurement activities of the HRMDS are in order and accomplished within the timeline.
Functions and Responsibilities:
Acts as the Data Management Officer of the HRMDS-OD. Acts as the Designated Procurement Officer of the HRMDS. Prepares the HRMDS PPMP within the prescribed timeline. Assists in the preparation of the annual work and financial plan of the HRMDS with the designated budget officer. Ensures monitoring of procurement activities in line with OPC targets and deliverables Prepares and edits communications, correspondences, memoranda, reports, and other documents; Arranges and coordinates meetings and events; Prepares minutes of meetings. Liaises with other Divisions on matters regarding procurement and/or budget management. Maintains confidentiality and privacy of information with the Data Privacy Act; Do other related tasks as may be assigned from time to time.Job Outputs:
Data repository for HRMDS reportorial requirements; Records repository on documents received throught he HRMDS email; Project Procurement Management Plan (PPMP); Work and Financial Plan (WFP) (whenever the primary Budget officer is not available); Letters and/or memoranda; Monitoring tools for procurement activities; and Other documentations as necessary.CRITERIA FOR EVALUATION
● Education (E) 25\%
● Training (T) 10\%
● Experience (E) 25\%
● Written Examination
IQT 10\%
Special Exam 15\%
● Interview 10\%
● IPCR or any related Performance Review 5\%
Total 100\%
Initial Shortlisting:
Obtain 75\% or 45 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80\%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before August 24, 2024:
Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/cKcLfjSAwrviMcxz8.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).
External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
IMPORTANT REMINDERS
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.
**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/cKcLfjSAwrviMcxz8.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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