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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
Office: National Resource and Logistics Management Bureau (Pasay City)
ADMINISTRATIVE AIDE IV (CLERK II) (1ST REPUBLICATION)
Item Number
:
OSEC-DSWDB-ADA4-20-2016
Compensation
:
SG 4 (Php 15,586.00)
Place of Assignment
:
National Resource and Logistics Management Bureau
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in college
Training
:
None Required
Experience
:
None Required
Eligibility
:
Career Service Sub-Professional / First Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Completion of two (2) years studies in college
Training
:
At least one (1) year of relevant experience
Experience
:
At least four (4) hours of relevant training
Eligibility
:
Career Service Sub-Professional / First Level Eligibility
ADDITIONAL COMPETENCY
1. Computer literate and knowledge in the use of MS Office Word, MS PowerPoint, Excel;
2. Knowledge in records management;
3. Attention to details; and
4. Able to work harmoniously, competently and effectively even under pressure.
JOB DESCRIPTION
Under general supervision, performs clerical functions, and does other related works.
Functions and Responsibilities:
1. Receives incoming communications, documents, and telephone calls;
2. Prepares certificates, endorsements, etc.
3. Handles the data tracking of incoming and outgoing documents to and OBSUs;
4. Properly maintain the records/files of the Logistics Management Division;
5. Monitor submission of reports and other documents required by the office; and
6. Perform other related tasks that shall be assigned from time to time.
Job Outputs:
1. Data tracking system of incoming and outgoing documents.
2. Consolidated files/records of their unit.
3. Other reports required by the Office.
Applicants should be guided by the following Criteria for Evaluation:
Education (E) 25%
Training (T) 10%
Experience (E) 25%
Written Examination
IQT 10%
Special Exam 15%
Interview 10%
IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before June 10, 2023:
Kindly fill out the job application form and upload your complete requirements through this link: https://forms.gle/HrTEWcdahaT3Hbi37
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);
6. Certificate/s of relevant trainings and seminars attended (if applicable);
7. Certificate/s of Employment;
8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s);
9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance;
10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/HrTEWcdahaT3Hbi37.
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