PERMANENT_ADMINISTRATIVE AIDE IV (CLERK II)_OSEC-DSWDB-ADA4-617-2004_AS_CO * There have been 80 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Administrative Service

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number                  :            OSEC-DSWDB-ADA4-617-2004

Compensation                :            SG 4 (Php 14,400.00)

Place of Assignment      :            Records and Archives Management Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Completion of two years studies in college

Experience        :  None required

Training             :  None required

Eligibility            :  Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          :  At least college graduate

Experience        :  One (1) year of relevant experience

Training             :  Eight (8) hours training relevant to the job

Eligibility            :  Career Service Sub-Professional/ First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs secretarial, administrative support and clerical functions for his/her section; and does related work.

Functions and Responsibilities:

1.     Receives, records and endorses all incoming and outgoing communication to incoming/outgoing clerk;

2.     Encodes and files communication, reports, proposal, checks, vouchers, RIS/PR, MOAs, payroll and other documents;

3.     Screen, review, encode outgoing communications to DSWD Filed Office of the Department and prepare for dispatch through private courier;

4.     Alternate Property Officer of AS-RAMD;

5.     Maintains office reports and other documents;

6.     Answer and make telephone call;

7.     Performs other clerical works such as encoding, recording, posting and other clerical tasks; and

8.     Performs other related tasks that shall be assigned from time to time.

Job Outputs:

1.     Letters, Memoranda

2.     RIS/PRs

3.     Data Tracking System

4.     Organized files/records

5.     Other reports as may be required

 

Applicants should be guided by the following Criteria for Evaluation: 

·       Education (E)                                                                       25%

·       Training (T)                                                                           10%

·       Experience (E)                                                                      25%

·       Written Examination

Special Exam                                                           20%

·       Interview                                                                               15%

·       IPCR or any related Performance Assessment/Review         5%

Total                                                                       100%

Initial Shortlisting:

Obtain 75% of the maximum total ETE score

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 02 December 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADA4-617-2004_AS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

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