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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE AIDE IV (CLERK II)
Item Number
:
OSEC-DSWDB-ADA4-7-2015
Compensation
:
SG 4 (Php 15,586.00)
Place of Assignment
:
Administrative Service
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in college
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Completion of two (2) years studies in college
Training
:
Must have at least eight (8) hours of training on Enhanced Document and Transaction Management System (EDTMS), Records Management, and DSWD’s Strategic Performance Management System (DSPMS), and other relevant training pertaining to the job description
Experience
:
One (1) year of relevant experience on Records Management, Clerical, Support, and Logistical Functions
Eligibility
:
Career Service Sub-Professional/First Level Eligibility
ADDITIONAL COMPETENCY
1.Computer literate with knowledge on MS Office (word, excel, power point);
2.Writes routine and simple communications, following standard formats, observes correct grammar and structure;
3.Knowledge in EDTMS and DSPMS is an advantage;
4.Creative, articulate and has good presentation skills;
5.Able to work harmoniously, competently and effectively even under pressure; and
6.With positive work attitude.
JOB DESCRIPTION
Under immediate supervision of the Unit Head of the Administrative Unit of Administrative Service-Office of the Director (AS-OD), performs clerical functions, performs simple but responsible sub-professional or professional work, and does other related works.
Functions and Responsibilities:
1.Receives, records and endorses incoming and outgoing communications;
2.Types/encodes and files communications, reports, proposals, vouchers, RIS/PR among others;
3.Maintains office records/matrix/tracking of incoming and outgoing documents;
4.Reproduces official communications/documents for dissemination to the other Divisions and Offices;
5.Provide assistance with the Performance Management System (PMS) focals on the review of the Performance Contracts and Individual Development Plan (IDP) of the respective personnel of AS;
6.Interview and screen persons seeking assistance from the Head of Office; and
7.Performs other related tasks that shall be assigned from time to time
Job Outputs:
1.EDTMS tracking system;
2.Letter, Memoranda;
3.Reviewed Performance Contracts and IDP
4.Organized files and records; and
5.Other communications and reports as may be required
Applicants should be guided by the following Criteria for Evaluation:
● Education (E) 25%
● Training (T) 10%
● Experience (E) 25%
● Written Examination
IQT 10%
Special Exam 15%
● Interview 10%
● IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the minimum total score of Education, Training and Experience (ETE);
Maximum Total Score of ETE only - 60%; 75% of 60 = 45%
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants should apply online at www.dswd.gov.ph on or before October 2, 2023:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) file through this link https://forms.gle/s9ex5qUmJ2KXr4b2A
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark ;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended (if applicable);
6. Certificate/s of Employment;
7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;
8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
9. Performance Rating (IPCR) in the last rating period or any of its equivalent, if applicable.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/s9ex5qUmJ2KXr4b2A
For strict compliance.
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