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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has a one (1) vacant permanent position with details as follows:
Office: Administrative Service
ADMINISTRATIVE AIDE IV (CLERK II)
Item Number
:
OSEC-DSWDB-ADA4-815-2004
Compensation
:
SG 4 (Php 15,586.00)
Place of Assignment
:
Administrative Service – General Services Division
CSC PRESCRIBED QUALIFICATION STANDARDSEducation
:
Completion of two (2) years in college
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)Education
:
Completion of at least two-year studies in college preferably in Office/Public
Administration, Management, or any course relevant to the job description
Training
:
Must have at least eight (8) hours of relevant training
Experience
:
Two (2) years of relevant experience
Eligibility
:
Career Service Sub-Professional/First (1st) Level Eligibility
JOB DESCRIPTION
Under the immediate supervision, monitors/tracks Disbursement Vouchers on communication load reimbursements; encodes data reports/communications.
Functions and Responsibilities:
1. Preparation of disbursement voucher/obligation request and the status on payments of the telephone service provider accounts;
2. Preparation of summaries, review of calls, and the verification of documentary reports for the issuance of Tax Certificates for the payments of phone postpaid accounts and utilities;
3. Updating of the electronics monthly monitoring report on the payment of Globe and Smart post-paid/utilities of different offices; and
4. Encoding of draft communications, reports and presentations.
Job Outputs:
1. Disbursement voucher/obligation request and status of payment of the telephone service provider accounts.
2. Documentary reports for the issuance of Tax Certificates for the payments of phone postpaid accounts and utilities verified.
3. Tracking report on reimbursement claims of employees.
4. Report on monthly monitoring report on the payment of Globe and Smart postpaid/utilities of different offices.
5. Communications/Memo, reports and presentations encoded.
Applicants should be guided by the following Criteria for Evaluation:
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Written Examination
Initial Qualifying Test 10%
Special Exam 15%
· Interview 10%
· IPCR or any related Performance Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% or 45 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) or less highest rating but overall rating should not be less than 80%
Qualified applicants should apply online at www.dswd.gov.ph on or before March 16 , 2024:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/1yRiNti6iwozxxeH7.
1.Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3.Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
4.Authenticated or Photocopy of Transcript of Record and/or Diploma;
5.Certificate/s of relevant trainings and seminars attended, if applicable;
6.Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
9.Performance Rating in the last rating period or its equivalent, if applicable.
Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.
For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/1yRiNti6iwozxxeH7.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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