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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
Office: Human Resource Management and Development Service
ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)
Item Number
:
OSEC-DSWDB-ADAS1-108-2004
Compensation
:
SG 7 (Php 18,620.00)
Place of Assignment
:
Human Resource Management and Development Service - Office of the Director
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two year studies in College
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/ First (1st) Level Eligibility or Relevant CSC MC 11 S. 1996 (Data encoder eligibility)
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Completion of two year studies in College
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Sub-Professional/ First (1st) Level Eligibility or Relevant CSC MC 11 S. 1996 (Data encoder eligibility)
JOB DESCRIPTION
Under immediate supervision, and in accordance with existing guidelines, rules and regulations and protocols, performs a variety of skilled computer operation tasks and clerical functions.
Functions and Responsibilities:
1. Encode/assist in the preparation of draft communication, e.g letter, memoranda, reports, and the likes;
2. Acts as the Primary email custodian of the HRMDS email;
3. Acts as the Primary records officer of the HRMDS and performs functions as such;
4. Acts as the HRMDS alternate 7S focal;
5. Acts as the HRMDS Air Transport Reservation Officer (ATRO);
6. Perform secretarial functions to the HRMDS Director.
7. Acts as additional assistant to the HRMDS Budget officer;
8. Acts as additional assistant to the HRMDS Procurement officer; and
9. Other related tasks may be assigned from time to time.
Job Outputs:
1. Letters/Memoranda;
2. Records monitoring sheet;
3. Disposal records;
4. Minor budget and procurement related documents;
5. 7s related documentations;
6. Plane ticket booking for official travel of HRMDS personnel; and
7. Other tasks as instructed by the HRMDS Director.
Applicants should be guided by the following Criteria for Evaluation:
Education (E) 25%
Training (T) 10%
Experience (E) 25%
Written Examination
IQT 5%
Special Exam 20%
Interview 10%
IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before June 16, 2023:
Kindly fill out the job application form and upload your complete requirements through this link: https://forms.gle/arn5hJWmUd17snCr6
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly accomplished and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);
6. Certificate/s of relevant trainings and seminars attended (if applicable);
7. Certificate/s of Employment;
8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s);
9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance;
10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/arn5hJWmUd17snCr6.
For strict compliance.
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