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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:
ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)
(Subject to validation of the promotional appointment of the former incumbent)
Item Numbers
:
OSEC-DSWDB-ADAS1-23-2015
Compensation
:
SG 7 (Php 18,620.00)
Place of Assignment
:
Human Resource Management and Development Service - Human Resource Welfare Division
ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)
(Subject to validation of promotional appointment of the former incumbent)
Item Number
:
OSEC-DSWDB-ADAS1-23-2015
Compensation
:
SG 7 (Php 18,620.00)
Place of Assignment
:
Human Resource Management and Development Service
– Human Resource Welfare Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in College
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility/Civil Service Commission (CSC) Memorandum Circular No. 10, S. 2013 (Data Encoder Eligibility)
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Graduate of Bachelor’s degree preferably Office Administration, Business Management and other relevant course
Training
:
At least four (4) hours of those relating to the duties and responsibilities (e.g. gen. HR, on employee welfare. Employee support, etc.)
Experience
:
At last six (6) months of those relating to the duties and responsibilities (e.g. gen. HR, on employee welfare. Employee support, etc.)
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
JOB DESCRIPTION
Under immediate supervision, performs secretarial and clerical functions for the Service Director; and does other related work.
Functions and Responsibilities:
Provides general administrative and logistical support relative to the division's activities such as but not limited to the following:
1.Facilitates requests for venue, food and transportation;
2.Prepares supplies/materials as needed for the activities;
3.Encodes, reproduces, and scans handouts, attendance sheets, certificates, etc.
4.Performs clerical and administrative functions with fiduciary obligations such as but not limited to:
a.Preparation of Obligation Requests, Disbursement Vouchers, etc.
b.Preparation of procurement requests, PPMP, etc.
c.Monitoring of division balances/payments.
5.Focal for 7s and housekeeping functions in relation to ISO 9001:2015 certification;
6.Assists in the maintenance of ICT equipment of the Division;
7.Drafts simple routine documents such as transmittal letters, special orders, certificates, vouchers, and other documents as may be required;
8.Handles records management of the office/division/unit; tracks documents and office communications in the Data Tracking System and other similar means;
9.Maintains availability, dispenses and keeps an inventory of the division's supplies; and
10.Performs other tasks as may be assigned or required by the supervisor.
Applicants should be guided by the following Criteria for Evaluation:
● Education (E) 25%
● Training (T) 10%
● Experience (E) 25%
● Written Examination
IQT 10%
Special Exam 15%
● Interview 10%
● Performance Rating 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants should apply online at www.dswd.gov.ph on or before October 9, 2023:
Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link https://forms.gle/NykPBzrTPjitTb7n7
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmark and Work Experience Sheet. You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
6. Certificate/s of relevant trainings and seminars attended, if applicable;
7. Certificate/s of Employment;
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;
9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
10. Performance Rating in the last rating period or any of its equivalent, if applicable.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/NykPBzrTPjitTb7n7
For strict compliance.
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