PERMANENT_ADMINISTRATIVE ASSISTANT I (SECRETARY I)_OSEC-DSWDB-ADAS1-103-2004_SMS_CO

Quezon city, PH

34 days ago

Department of Social Welfare and Development

PERMANENT_ADMINISTRATIVE ASSISTANT I (SECRETARY I)_OSEC-DSWDB-ADAS1-103-2004_SMS_CO * There have been 119 applications for this position
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Job Description

PLACE OF ASSIGNMENT:Â DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:Â DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:Â QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN AÂ COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
__________________________________________________________________________________________________________________

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Social Marketing Service

ADMINISTRATIVE ASSISTANT I (SECRETARY I)

(Subject to validation of promotional appointment of the former incumbent)

Item NumberÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â :Â Â OSEC-DSWDB-ADAS1-103-2004

CompensationÂ Â Â Â Â Â Â Â Â Â Â Â Â Â :Â Â SG 7 (Php 17, 179.00)

Place of Assignment Â Â Â Â Â Â :Â Â Office of the Director

CSC PRESCRIBED QUALIFICATION STANDARDS

EducationÂ Â Â Â Â Â Â Â :Â Completion of two years studies in college

ExperienceÂ Â Â Â Â Â Â :Â None required

Training Â Â Â Â Â Â Â Â Â Â Â :Â None required

EligibilityÂ Â Â Â Â Â Â Â Â Â Â :Â Career Service (Sub-Professional) / First (1st) Level Eligibility

PREFERRED ADDITIONAL QUALIFICATIONS

EducationÂ Â Â Â Â Â Â Â :Â College graduate preferably Office Administration, Business Management or any related course

ExperienceÂ Â Â Â Â Â Â :Â 1 year of relevant experience

Training Â Â Â Â Â Â Â Â Â Â Â :Â 4 hours of relevant training

EligibilityÂ Â Â Â Â Â Â Â Â Â Â :Â Career Service (Sub-Professional) / First (1st) Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs secretarial and clerical functions for the Service Director; and does other related work.

PRIMARY TASKS

Records all incoming and outgoing communications; Encodes confidential correspondence, reports and other documents; Maintains and updates official files; Keeps all and schedules and reminders; Answers and makes telephone calls; Interviews and screen persons seeking assistance from the Director; Writes / prepares communications / memoranda / letters; Documents general/technical staff meetings and other similar engagements of the Director.

9.Â Â Performs other tasks as maybe assigned by the Director of SMS

_____________________________________________________________________________________________________________________

Applicants should be guided by the following Criteria for Evaluation:

Â·Â Â Â Â Â Â Education (E)Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 25%

Â·Â Â Â Â Â Â Training (T)Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 10%

Â·Â Â Â Â Â Â Experience (E)Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 25%

Â·Â Â Â Â Â Â Initial Qualifying Test (IQT)Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 10%

Â·Â Â Â Â Â Â Special ExamÂ Â Â (Technical)Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 15%

Â·Â Â Â Â Â Â InterviewÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 10%

Â·Â Â Â Â Â Â IPCR or any related Performance Assessment/ReviewÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â 5%

TotalÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 100%

Initial Shortlisting:

Obtain 75% of the maximum total score of ETE and only those who obtained an average percentile on Purdue Non-Language Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

______________________________________________________________________________________________________________________

Qualified applicants must submit the following documentsÂ in a combined PDF file format (https://combinepdf.com/) on or before 02 September 2021:

1.Â Â Â Â Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service, indicating the position applied for with item number/code and name of the office/bureau/service;

2.Â Â Â Â Duly accomplished Personal Data Sheet withÂ 2x2 I.D. picture; andÂ Comprehensive Work Experience Sheet with Job Description;

3.Â Â Â Â Copy of Certificate of Eligibility/Rating/License;

4.Â Â Â Â Transcript of Record / Diploma;

5.Â Â Â Â Copy of certificate of relevant trainings and seminars attended;

6.Â Â Â Â Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants (Performance Appraisal) (if applicable).

Note:Â All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF andÂ must not beÂ compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

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