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Job Description
We wish to inform you that DSWD Field Office VII has the following permanent position, to wit:
One (1) slot for ADMINISTRATIVE ASSISTANT I (SECRETARY I)
Status of Employment : Permanent
Item No. : OSEC-DSWDB-ADAS I-162-2004
Location/Office : Office of the Assistant Regional Director for Operations
Division/Unit : Office of the Regional Director
Salary Grade : SG 7 (18,620.00)
Minimum Qualification Standards:
Education : Completion of two years studies in College
Training : None Required
Experience : None Required
Eligibility : Career Service (Sub-professional)/ First Level Eligibility
Preferred Qualifications (Competency-Based):
Education : Bachelor’s degree in Office Administration, Secretarial Science or its relevant courses
Training : 4 hours of relevant training
Experience : 1 year of relevant experience doing clerical/secretarial
functions
Eligibility : Career Service (Sub-professional)/ First Level Eligibility
Job Summary:
Under immediate supervision, performs secretarial and clerical functions for the service/regional director; and does other related work.
Primary Tasks:
Facilitate incoming and outgoing of documents for OIC-ARDO signature.
Facilitate outgoing of signed/commented documents.
Type confidential correspondence.
Maintains and updates official files.
Keep all schedules and reminders.
Answer and make telephone calls.
Interview and screen persons seeking assistance from the director.
Monitor progress of communications and deliverables agreed during meetings.
Update and maintain filing system.
Compliance to the directives from OIC-ARDO/RD/other higher officials.
Applicants should be guided on the following Criteria for Evaluation:
CRITERIA
EQUIVALENT RATING Level 1 Position
EQUIVALENT RATING Level 2 Position
Education (E)
25\%
25\%
Training (T)
15\%
10\%
Experience (E)
25\%
25\%
Written Examination:
Initial Qualifying Test
Special Exam (Technical)
10\%
10\%
10\%
15\%
Competency-Based Interview
10\%
10\%
IPCR or any related Performance Assessment/Review
5\%
5\%
TOTAL
100\%
100\%
Interested and qualified applicants must fill out and attach the complete scanned copies of the following documents through the link below on or before August 31, 2024:
Application Link: https://bit.ly/Aug21-31
Application Letter addressed to Director Shalaine Marie S. Lucero of DSWD Field Office VII (specifying the position applied for and its date of publication);
Duly accomplished Personal Data Sheet with passport sized picture and signature and Work Experience Sheet;
Copy of authenticated civil service eligibility/Professional License (if applicable);
Copy of Transcript of Records and Diploma;
Copy of relevant trainings and seminars attended;
Copy of performance rating in the last rating period (for government employees) or its equivalent for external applicants
Note: Requests for extension of submission and application with incomplete documents will not be screened.
This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants.
For inquiries, please call Ms. Ainni Deb C. Castro of the Human Resource Management and Development Division at telephone numbers 412-9908 / 233-0261 local 17121.
Thank you.
SHALAINE MARIE S. LUCERO, CESO III
Regional Director
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