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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:
Office: Social Technology Bureau
ADMINISTRATIVE ASSISTANT I (SECRETARY I) (Subject to validation of promotional appointment of the former incumbent)
Item Number
:
OSEC-DSWDB-ADAS1-128-2004
Compensation
:
SG 7 (Php 18,620.00)
Place of Assignment
:
Social Technology Bureau
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in College
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Sub professional) / First Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Bachelor's degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub professional) First Level Eligibility
JOB DESCRIPTION
Under immediate supervision, performs administrative support and/or clerical functions in the Bureau and does other related work.
Functions and Responsibilities:
1.Facilitate and purchase online airline tickets;
2.Prepare/facilitate Summary of Air Transport Services Process (SATSP) payment;
3.Facilitate bureau online requests from GASSG for vehicle, use of conference rooms, maintenance services, janitorial services among others;
4.Prepare an inventory report to the Bureau Director of all STB equipment and its status (i.e., unserviceable, for disposal, and for turn over to concerned bureau);
5.Maintain proper storage, stock rooms for proper safekeeping of issued properties;
6.Monitor movement of properties through preparation of the following forms, gate pass, equipment borrowed slip (EBS), furniture and equipment transfer slip (FETS), portable equipment sticker pass (PESP);
7.Assist in the conduct of physical count/inventory of property and equipment;
8.Serve as designated property and supplies custodian such as prepare inventory and distribution of supplies;
9.Assist in the issuance of the property accountability receipt for signature of accountable person/staff;
10.Review and reconcile details e.g., serial number, property number, specification details with the specifics of the actual property received;
11.Facilitate turn-over/surrender defective and/or unutilized property through PETS;
12.Maintain a database/record of all borrowed and returned equipment;
13.Act as focal person or link of the OBSU to the Procurement Management Service;
14.Consolidate the Project Procurement Management Plans (PPMP) of the divisions;
15.Prepare and submit the OBSU’s PPMP in accordance to the approved Work and Financial Plan (WFP) and its revision, if any;
16.Prepare and submit the OBSU’s Requisition and Issue Slip (RIS) and Purchase Request (PR) for supplies, equipment and repair of equipment including the necessary supporting documents;
17.Manipulate well-versed with Google Workspace and Microsoft Office applications; and can easily navigate with technology-based platforms and/or systems; and
18.Perform other related task as assigned by the Director.
Job Outputs:
Under general supervision of the Director III, serves as Personnel Administration Focal Person (PAFP) and is responsible for the general incoming/ outgoing of documents via emails.
Applicants should be guided by the following Criteria for Evaluation:
● Education (E) 25%
● Training (T) 10%
● Experience (E) 25%
● Written Examination
IQT 5%
Special Exam 20%
● Interview 10%
● IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the minimum total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants should apply online at www.dswd.gov.ph on or before July 29, 2023:
Kindly fill out the job application form and upload your complete requirements in a combined PDF file format through this link https://forms.gle/vYVBg9NUMjezpEkV6
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);
6. Certificate/s of relevant trainings and seminars attended (if applicable);
7. Certificate/s of Employment;
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance;
9. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
10. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this linkhttps://forms.gle/vYVBg9NUMjezpEkV6.
For strict compliance.
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