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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent positions with details as follows:
Office: Finance and Management Service
ADMINISTRATIVE ASSISTANT II (BUDGETING ASSISTANT)
(Subject to validation of promotional appointment of the former incumbent)
Item Number
:
OSEC-DSWDB-ADAS2-23-2015
Compensation
:
SG 8 (Php 19,744.00)
Place of Assignment
:
Budget Division for Regular Programs
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two-year studies in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Graduate of any business course
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year and above relevant experience
Eligibility
:
Career Service (Sub-Professional)/First Level Eligibility
JOB DESCRIPTION
Under general supervision, performs technical and administrative support services functions relevant to the job. Prepares Budget and Financial Accountability Reports (BFARs) and maintains financial records and does related works.
Functions and Responsibilities:
1. Records the Appropriations, Allotments, Obligations, and Disbursements in the registries, as well as in the computerized system e.g. Unified Reporting System, eBudget;
2. Review, records/encodes all the received requests for funding and other documents from various Office/Bureaus/Service (OBS);
3. Prepares monthly Status of Allotment, Sub-allotment and Utilization of fund allocation
4. Encode/control all the Obligation Request and Status (ORS);
5. Prepare budgetary reports as well as other report for the budget hearing purposes, and COA requirements;
6. Monitor the allotment balances per program/project/activity (P/A/P) of the Department; and
7. Prepare draft letters, memoranda and the likes;
8. Provision of technical assistance;
9. Performs other tasks that may be assigned by the immediate supervisor/s.
Job Outputs:
1. Budgetary registries such as Registry of Allotments, Obligations and Disbursements – Personnel Services (RAODPS), RAODMOOE, RAODCO, RAODFE;
2. Monthly Status of Allotments, Obligations, Balances and Disbursements (SAOBD);
3. Consolidated Budget Estimates of the DSWD;
4. Budget Execution Documents 1 – Financial Plan;
5. Summary of SAA releases per FOs;
6. Financial Accountability Reports (BFARs) and other budgetary reports/forms;
7. Letters, memorandum and the likes; and
8. Performs other tasks that may be assigned by the immediate supervisor/s.
Applicants should be guided by the following Criteria for Evaluation:
Education (E) 25%
Training (T) 10%
Experience (E) 25%
Written Examination
IQT 10%
Special Exam 15%
Interview 10%
IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 75% of the maximum total score of Education, Training and Experience (ETE)
Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format (https://combinepdf.com/) at jobs@dswd.gov.ph on or before April 23, 2023:
Kindly fill out the job application form through this link: https://forms.gle/oqngeDWrPvkZPVyw7
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;
4. Authenticated or photocopy of Transcript of Record and/or Diploma;
5. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units (if applicable);
6. Certificate/s of relevant trainings and seminars attended (if applicable);
7. Certificate/s of Employment;
8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s);
9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance;
10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and
11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
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