PERMANENT_ADMINISTRATIVE ASSISTANT II (CLERK IV)_OSEC-DSWDB-ADAS2-10-2016_NRLMB_CO * There have been 16 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD NROC (NATIONAL RESOURCE OPERATIONS CENTER) CHAPEL RD, PASAY, METRO MANILA

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: National Resource and Logistics Management Bureau

ADMINISTRATIVE ASSISTANT II (CLERK IV)

Item Number                  :            OSEC-DSWDB-ADAS2-10-2016

Compensation               :            SG 8 (Php 18,251.00)

Place of Assignment  :                National Response and Logistics Management Bureau

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Completion of two-year studies in college

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Sub-Professional / First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education          : College graduate (Office Administration, Business Management or any
                         related course)

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

ADDITIONAL COMPETENCY

1.     Computer literate with knowledge on MS Office (Word, Powerpoint, Excel, etc.)

2.     With knowledge on basic accounting

3.     Knowledge on Records Management

4.     Good written and oral communications skills

5.     Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under immediate supervision, performs secretarial, administrative support and clerical functions for their division/section; and does other related works.

Functions and Responsibilities:

1.     Performs secretarial functions for the Director;

2.     Facilitates pertinent papers from the divisions to be reviewed and approved by the Director;

3.     Route and distribute papers from NRLMB to the Central Office and all incoming mails and email;

4.   Tracks, checks, and ensures completeness and appropriateness of attachments and documents (incoming and outgoing);

5.     Prepares and files incoming and outgoing communications and monitor submission of reports and other documents required by the Office;

6.     Records, requests, and monitors office supplies requirements and issuances;

7.     Maintains files and records related to office function and services;

8.     Assists in the general functions of the Office of the Director;

9.     Records in the data tracking system and releases outgoing documents to concerned OBSUs;

10.  Submits reports, regular or special operations, as required; and

11.  Perform other tasks that may be assigned by the Director.

JOB OUPUTS

1.     Letters/ Memoranda

2.     RIS/PRs

3.     Data Tracking System

4.     Organized files/records

5.     Other reports as may be required

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                     25%

·       Training (T)                                                                        10%

·       Experience (E)                                                                   25%

·       Initial Qualifying Test (IQT)                                                10%

·       Technical/Special Exam                                                     15%

·       Interview                                                                            10%

·       IPCR or any related Performance Assessment/Review      5%

Total  100%

Cut-off scores:

Initial Shortlisting:

Obtain 75% of the maximum total score and only those who obtained an average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 08 November 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.     Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment

9.   Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADAS2-10-2016_NRLMB

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

 

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