PERMANENT_ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)_ADAS3-6-2020_NCSC * There have been 37 applications for this position
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Job Description

PLACE OF ASSIGNMENT: NATIONAL COMMISSION OF SENIOR CITIZENS – CENTRAL OFFICE (NCSC-CO), 101-D MABINI HALL, MALACANANG MANILA                      

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the National Commission of Senior Citizens – Central Office (NCSC-CO) has one (1) vacant permanent position with details as follows:

Office: National Commission of Senior Citizens – Central Office (NCSC-CO)

*Item numbers indicated on the vacant positions are based from the approved NOSCA from the DBM.

ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)

Item number                  :            ADAS3-6-2020

Compensation                :            SG 9 (Php 19,593.00)

Place of Assignment      :            National Commission of Senior Citizens – Central Office (NCSC-CO)

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          :  Completion of two-year studies in College or High School Graduate with relevant vocational/trade course

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Relevant MC 11 s. 1996 (Data Encoder); Career Service Sub Professional/First Level Eligibility

PREFERRED QUALIFICATIONS

Education

: 

  College graduate of any course

Experience

:

One (1) year of relevant experience in secretarial and administrative work

Training

:

Eight (4) hours of relevant training

JOB DESCRIPTION

Under general supervision, performs secretarial, clerical functions and does other related work. Organizes the day-to-day operation of the office to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinates activities, prioritizes appointment and reschedule when necessary. Manages, prioritizes, screens and monitors the office’s correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.

Functions and Responsibilities:

1.     Records and oversees all incoming and outgoing communications

2.     Encodes confidential correspondences, reports and other documents

3.     Maintains and updates official files of the Commission

4.     Organize all schedules and reminders of the assigned division and prepare meeting folders

5.     Prepare minutes of admin staff meetings and other meetings as assigned

6.     Coordinates with other Offices in terms of meetings

7.     Conducts initial interview and screen persons seeking assistance from the Commission

8.     Perform other tasks as may be assigned from time to time

Job Outputs:

1.     Improved data tracking system of the office for both incoming and outgoing;

2.     Updated list of office activities/meetings;

3.     Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval; and

4.     Other reports as may be required.

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                       25%

·       Training (T)                                                                           10%

·       Experience (E)                                                                     25%

·       Initial Qualifying Test (IQT)                                                   10%

·       Special Exam (Technical)                                                    10%

·       Interview                                                                               15%

·       IPCR or any related Performance Assessment/Revie            5%

Total                                                                      100%

Initial Shortlisting:

Obtain 75% of the maximum total score of ETE and only those who obtained an average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 08 October 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2.  Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.        Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment

9.     Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal).

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Applicant_Surname_Item Number/Code_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

APPLICANT_CRUZ_ ADAS3-6-2020_NCSC

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

 

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