PERMANENT_ADMINISTRATIVE ASSISTANT III (SECRETARY II)_OSEC-DSWDB-ADAS3-6-2019_DLLO_CO * There have been 40 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Department Legislative Liaison Office

ADMINISTRATIVE ASSISTANT III (SECRETARY II)

Item Number                  :            OSEC-DSWDB-ADAS3-6-2019

Compensation                :            SG 9 (Php 20,402.00)

Place of Assignment      :            Department Legislative Liaison Office (DLLO)

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          : Completion of two (2) year studies in College

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Sub-Professional/ First Level Eligibility                                                                                                   

PREFERRED QUALIFICATION STANDARDS

Education          : Bachelor’s degree preferably on Office Administration, Development Communication, Public Administration, Economics, Business Management and other allied courses OR completion of two-year studies in College

Experience        : One (1) year of very satisfactory administrative and logistical support services e.g.  data banking filing of documents and various administrative support tasks

Training             :  Four (4) hours of relevant training

Eligibility            :  Career Service Sub-Professional/ First Level Eligibility

ADDITIONAL COMPETENCY

Computer literate; with very good communication skills; with very good coordination and networking skills with stakeholders; with positive work attitude; and can work well under pressure.

JOB DESCRIPTION

Performs the overall administrative support for the Department Legislative Liaison Officer and DLLO technical staff as it maintains day to day coordination and collaboration with both Houses of Congress under the general supervision of the DLLO head.

Functions and Responsibilities:

1.     Records and oversees all incoming and outgoing communications;

2.     Types correspondences, reports and other documents;

3.     Prepares and submits Project Management Procurement Plan (PMPP)

4.     Maintains and updates official files;

5.     Postings of DSWD’s Official Position Papers in the Website;

6.     Keeps all schedules and reminders of the Supervisor and technical staff;

7.     Answers and places telephone calls

8.     Operates fax machine and transmits messages to both Houses of Congress, Presidential Legislative Liaison Office (PLLO), DSWD OBSUs, Field Offices, Attached Agencies, concerned National Government Agencies (NGAs) and other stakeholders;

9.     Undertakes initial gathering from persons who wish to see the DLL Officer, Supervisor and technical staff;

10.  Renders additional services as authorized in the exigency of the service which shall be compensated accordingly;

11.  Undertakes authorized official travel; the cost of travel to be shouldered by the First Party at the rate allowed under the existing Department of Budget and Management (DM) guidelines and Commission on Audit (COA) rules and regulations; and

12.  Performs other related functions as the need arises.

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Applicants should be guided by the following Criteria for Evaluation:

·       Education (E)                                                                      25%

·       Training (T)                                                                          10%

·       Experience (E)                                                                     25%

·       Written Examination

IQT                                                                          10%

Special Exam                                                          15%

·       Interview                                                                              10%

·       IPCR or any related Performance Assessment/Review        5%

Total                                                                     100%

Initial Shortlisting:

Obtain 75% or 45 points of the maximum total ETE score

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

 

Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 21 April 2022: 

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.     Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADAS3-6-2019_DLLO

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

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